Accounts Payable Specialist

Veterans • Worcester, MA

15h • Onsite

About The Position

With the belief that they were there when we needed them, so we must be there now that they need us , Veterans Inc., the largest provider of supportive services to Veterans and their families in New England, is seeking an Accounts Payable Specialist to become a valued member of Veterans Inc. team! Veterans Inc. is seeking a detail-oriented and analytical Accounts Payable Specialist to join our Finance team. Work alongside passionate colleagues who are dedicated to making a meaningful difference in the lives of veterans. This role is an opportunity to advance your career in accounting and finance within a supportive nonprofit organization. This is a full-time, in-office position based at our Worcester, MA headquarters. This role is responsible for the accurate and timely processing of accounts payable transactions, including invoice review, coding, cost allocation, and payment processing. The Accounts Payable Specialist ensures proper classification of expenses across grants and contracts, supports compliance with funding requirements, and contributes to audit readiness and strong internal controls. This position plays a key role in supporting financial operations, grant compliance, and organizational accountability.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required. An equivalent combination of education and experience may be considered.
• 2-5 years of accounting or accounts payable experience (nonprofit experience a plus).
• Experience with Sage Intacct preferred; familiarity with accounting systems required.
• Intermediate proficiency in Microsoft Excel.
• Ability to interpret financial data and identify discrepancies.

Nice To Haves

• Understanding of nonprofit accounting principles and internal control frameworks.
• Experience managing grants, government contracts, or donor funding, preferred.
• Understanding of GAAP and nonprofit financial reporting and principles.
• Familiarity with cost allocation methods and indirect cost rates

Responsibilities

• Perform full-cycle accounts payable functions in an accurate and timely manner.
• Prepare and issue annual Form 1099s in compliance with IRS requirements.
• Research and resolve discrepancies related to purchase orders, invoices, and payments.
• Process weekly payments via check, ACH, and electronic platforms.
• Maintain organized and audit-ready accounts payable files.
• Administer the organizational credit card program, including user setup and monitoring.
• Review and reconcile monthly credit card activity to the general ledger.
• Follow up with staff to resolve discrepancies and enforce expense policies.
• Support tracking and monitoring of restricted funds and grant budgets.
• Ensure expenses are properly allocated across programs and funding sources.
• Prepare schedules and supporting documentation for annual financial audits, Single Audits (Uniform Guidance), and funder audits
• Ensure compliance with GAAP, internal policies, and external funding requirements (including 2 CFR Part 200, as applicable)

Benefits

• Comprehensive Benefits Package for FT employees includes:
• BCBS Medical, Dental, and Vision Insurance
• Employer Paid Short and Long-Term Disability and Life Insurance.
• $2500 Medical Opt-Out program if you have medical coverage through another source.
• Retirement Plan (403B) with a $2000 Match
• Flexible Spending Accounts
• Tuition Reimbursement Program
• Paid Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees