Accounts Payable Specialist

ADG Corp • Boca Raton, FL

17h • Onsite

About The Position

JOB SUMMARY This position will maintain current accounts & assist in invoicing functions. We are seeking an experienced candidate who can analyze invoices for proper job costing, work with vendors to resolve pricing discrepancies, & reconcile monthly statements with vendors. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Daily verifying, classifying, computing, posting & recording accounts payable data into the Company’s accounting system Audits invoices against purchase orders, researches discrepancies Process check runs weekly Analyze vendor agings, researching missing invoices, invoicing errors, disputed charges & communicate findings to management & vendor staff Responding appropriately to vendor, client, & internal requests. Maintains & files all accounts payable, expense reports, & company credit cards Maintain electronic & hard copy filing system, retrieve documents from filing system

Requirements

• High School diploma required, an Associate’s Degree in Business preferred but not required
• 2+ years’ experience in accounts payable; Construction experience a plus
• Proficient in Microsoft 365 applications including Excel, Explorer, Word, Outlook, and Teams
• Excellent attention to detail & communication skills
• Exceptional organization & time management skills
• RFMS software a plus, but not required
• M-F in office. This is not a remote work position
• Ability to sit at computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

Nice To Haves

• Construction experience
• RFMS software

Responsibilities

• Daily verifying, classifying, computing, posting & recording accounts payable data into the Company’s accounting system
• Audits invoices against purchase orders, researches discrepancies
• Process check runs weekly
• Analyze vendor agings, researching missing invoices, invoicing errors, disputed charges & communicate findings to management & vendor staff
• Responding appropriately to vendor, client, & internal requests.
• Maintains & files all accounts payable, expense reports, & company credit cards
• Maintain electronic & hard copy filing system, retrieve documents from filing system

Benefits

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees