Accounts Payable Specialist

Charta Group Inc.•Austin, TX

8d•Hybrid

About The Position

The AP Specialist will be responsible for the supervision of the Accounts Payable function for a multi-company environment. The AP Specialist will be responsible for developing, implementing, and maintaining policies and procedures associated with Accounts Payable, as well as insuring GAPP compliance. This position will also help with internal accounting functions such as booking entries, maintaining the general ledger, and assisting with month end close. The AP Specialist must be dependable, have a keen eye for detail and be able to work in a fast-paced environment.

Requirements

Proficient in MS Excel including pivot tables and v-lookups.
Must have excellent written and verbal communication skills.
Must possess a high level of ethics and integrity.
Ability to perform tasks that are repetitive.
Excellent time management and prioritization skills.
Excellent interpersonal skills.
Experience with Microsoft Office (Word, Excel, Power Point and Teams).
Basic proficiency with scanners, printers, and computers.
Ability to speak and read English.
Analytical Skills.
Problem solving skills.
Critical thinking.
Organizational skills.
Must be able to tolerate working in a fast-paced environment.
Must be able to accurately follow specific instructions for multiple detailed accounting processes.
Must be able to work flexible hours depending on business demands.

Nice To Haves

2-4 Years experience in Accounts Payable.
Must have the ability to train other team members.
Experience with ERP accounting systems, NetSuite Highly Preferred.

Responsibilities

Receive, verify, and book vendor invoices for goods and services.
Prepare weekly payment runs.
Review customer invoices to ensure accuracy and book receivables into accounting system.
Research and resolve invoice issues with customers.
Oversee collections on past due accounts.
Research and resolve vendor payments and reconcile vendor statements.
Respond to vendor inquiries in a timely manner.
Prepare and maintain training manuals for accounts payable and accounts receivable employees.
Prepare and book journal entries.
Prepare account reconciliation.
Assist in month end close.
Assist in cash flow reporting.
Manage new vendor setup requirements.
Manage new customer setup requirements.
Other duties as assigned by Manager.