Accounts Payable Specialist
About The Position
The Accounts Payable Specialist (Operations) supports invoice review, validation, and approval for transportation and logistics-related services. This role sits within the Operations function and works closely with carrier partners, internal operations teams, and the accounts payable team in finance to ensure invoices are accurate, compliant, and ready for payment processing. This is a fast-paced, detail-oriented role focused on matching invoices to shipment documentation, pricing agreements, and system data across multiple platforms. The AP Specialist plays a key role in resolving discrepancies, supporting clean handoff to Finance AP, and maintaining strong relationships with internal partners and vendors.
Requirements
- High school diploma or equivalent with 2+ years of related experience, preferably in operations, logistics, transportation, or accounting support
- Strong attention to detail and comfort working with invoices, shipment documentation, and pricing rules
- Ability to review data across multiple systems and identify discrepancies
- Comfortable working in a fast-paced, high-volume environment with changing priorities
- Strong written communication skills for email-based coordination and issue resolution
- Working knowledge of Excel; experience running or reviewing reports is helpful
- Candidates must be legally authorized to work in the United States on a permanent basis. UniGroup is unable to provide visa sponsorship or employment authorization support now or in the future.
Nice To Haves
- Familiarity with Truckload (TL), Less-Than-Truckload (LTL), or Auto Transport invoicing is a plus
- Exposure to ERP or accounting systems (e.g., AX, D365) is a plus
Responsibilities
- Review and validate transportation-related invoices (Truckload, LTL, and Auto) for accuracy and compliance
- Match invoices to bills of lading, packing slips, shipment details, and pricing agreements
- Apply tariff rules, discounts, accessorial charges, linear foot rules, and capacity guidelines as applicable
- Investigate and resolve invoice discrepancies, variances, or exceptions in partnership with Operations and carrier teams
- Route validated and approved invoices to Finance Accounts Payable for payment processing
- Monitor and manage invoice intake through shared inboxes and system-generated submissions
- Run and review reports to support invoice accuracy, exception tracking, and audit readiness
- Maintain accurate documentation across multiple systems, including mainframe and transportation platforms
- Support ongoing system transitions and process improvements, including ERP and TMS tools
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and paid holidays
- Hybrid work flexibility
- Paid parental and family leave
- Employee assistance and wellness programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
