AP Specialist

Aston Carter•Dallas, TX

2d•$23 - $24•Onsite

About The Position

The Accounts Payable Specialist processes a high volume of invoices each day while ensuring accuracy, compliance, and timely payments. This role supports full-cycle accounts payable activities, including invoice verification, three-way matching, vendor statement reconciliation, and month-end close. The specialist collaborates closely with a dedicated accounts payable team and contributes to a culture focused on safety, responsibility, and community involvement.

Requirements

Minimum 2–4 years of full-cycle accounts payable experience.
Proven ability to process a high volume of invoices while maintaining accuracy and timeliness.
Hands-on experience with purchase order processing and three-way matching.
SAP experience required for invoice processing and accounts payable activities.
Proficiency in Microsoft Excel, including basic functions and VLOOKUP.
Experience with both PO and non-PO invoicing.
Strong organizational skills with the ability to prioritize work and manage multiple tasks in a fast-paced environment.
High attention to detail and a strong sense of urgency.
Ability to exercise good judgment and work independently when needed.
Strong MS Office skills and overall comfort with computer-based systems.
Effective verbal and written communication skills for handling phone calls and correspondence related to accounts payable.
Demonstrated ability to meet deadlines and maintain productivity targets.
Ability to work collaboratively as a dependable team player.

Nice To Haves

High School Diploma or equivalent.
Previous experience working with an OpenText OCR-based scanning system is a plus.
Experience reconciling vendor statements and resolving discrepancies.
Familiarity with 1099 maintenance and related reporting requirements.
Flexibility and adaptability to changing priorities and processes.
High level of initiative and willingness to take ownership of tasks.
Timely and reliable work habits, with a focus on accountability.
Commitment to contributing to a positive team culture and supporting colleagues.

Responsibilities

Process approximately 160 invoices per day with a high degree of accuracy and attention to detail.
Verify invoices, route them for appropriate coding and approvals, and process check requests in a timely manner.
Perform matching, batching, and coding of invoices, including three-way matching with purchase orders.
Review all invoices to ensure proper documentation and approvals prior to payment.
Handle both purchase order (PO) and non-PO invoicing and ensure proper processing in the accounts payable system.
Reconcile vendor statements, research discrepancies, and resolve issues promptly.
Monitor accounts to ensure payments are current and follow up on any past due items.
Maintain accounts payable files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices.
Assist with month-end closing activities related to accounts payable.
Support audit requests by providing documentation and responding to inquiries as needed.
Handle all phone calls and correspondence related to accounts payable, including vendor and internal stakeholder inquiries.
Maintain and update 1099 information to support accurate year-end reporting.
Use Microsoft Excel, including functions such as VLOOKUP, to support invoice processing, reporting, and data analysis.
Utilize SAP and any associated scanning systems to enter, track, and manage invoices and payments.
Contribute to team productivity by meeting or exceeding established performance metrics and productivity reports.
Perform other duties as assigned to support the accounts payable function and broader finance team.