Accounts Payable Specialist

Prologis•Denver, CO

4d•Onsite

About The Position

The Accounts Payable Specialist supports accurate, timely, and well-controlled processing of supplier invoices and payments in a high-volume environment. The role supports the accounts payable lifecycle from invoice intake and validation through payment support, reconciliations, and month-end activities. This position partners with Procurement, Receiving, Property or Business Operations, Accounting, Treasury, vendors, and other internal stakeholders to resolve exceptions and payment-related issues. Success in the role depends on accuracy, sound judgment, responsive service, ownership, and a focus on improving processes and controls.

Requirements

High school diploma or general education degree (GED) with relevant accounts payable or transaction-processing experience.
Experience with the end-to-end accounts payable cycle, including invoice processing, purchase order matching, approvals, exception handling, vendor inquiries, and payment processing.
Experience using an ERP or financial system and an invoice workflow or imaging application.
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
Ability to process high-volume work accurately, consistently, and with appropriate urgency and follow-through.
Ability to research transactions, interpret supporting documentation, identify root causes, and resolve reconciling items.
Ability to organize multiple responsibilities, manage deadlines and service-level commitments, and adapt to changing business needs.
Ability to communicate clearly and professionally with vendors, business partners, and management while handling sensitive financial and vendor information appropriately.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent experience.
Experience with PeopleSoft or a comparable large-scale ERP.
Experience in a large, multi-entity, shared-services, real estate, or global organization.
Exposure to vendor master controls, 1099 or other supplier tax reporting, sales and use tax, or international payment requirements.
Experience creating or using operational reports, dashboards, cloud-based analytics tools such as Sigma, or supporting system implementations, user acceptance testing, automation, or accounts payable process-improvement initiatives.
Demonstrates willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, and speed.
Exercises sound judgment, creative thinking, and accountability for outcomes.

Responsibilities

Process purchase order and non-purchase order invoices accurately within established service-level expectations, validating supplier, legal entity, invoice details, currency, tax treatment, accounting distribution, approvals, and supporting documentation.
Perform 2-way and 3-way matching, identify potential duplicate invoices or payments, and resolve invoice exceptions such as pricing or quantity variances, missing receipts, coding questions, approval delays, and purchase order mismatches.
Monitor invoice workflow queues, aging, rejected items, and payment holds; prioritize time-sensitive items and escalate unresolved risks before deadlines are missed.
Respond to vendor and internal customer inquiries and partner with Procurement, Receiving, Property or Business Operations, Accounting, Treasury, and other stakeholders to resolve payment issues and improve upstream processes.
Support supplier onboarding and maintenance, payment activities, and related controls by validating required documentation and following established procedures for tax forms, banking information, vendor master changes, rejected payments, returned funds, stop payments, and stale-dated checks.
Reconcile vendor statements and assigned accounts, investigate reconciling items, and support month-end and year-end activities including invoice cutoff, accrual support, outstanding liability analysis, reporting, and audit requests.
Maintain organized records and current procedures, follow internal controls and fraud-prevention requirements, use reports and data to monitor recurring issues, and support process improvements, system testing, automation, cross-training, and other assigned AP projects.