Accounts Payable Specialist

Aston Carter•Everett, WA

16h•Onsite

About The Position

The Accounts Payable Specialist oversees the full accounts payable cycle, corporate credit card program, and travel and expense processes in a fast-paced, technology-driven environment. This role focuses on accurate and timely invoice processing, vendor relationship management, policy enforcement, and general ledger support, while contributing to continuous process improvements and compliance with tax and audit requirements.

Requirements

At least 3+ years of experience managing an end-to-end accounts payable process.
Demonstrated ability to process no less than 200 invoices per week in a high-volume environment.
Proven experience working in a high-growth, technology-driven environment.
Hands-on expertise with Tipalti and/or Ramp for payables and corporate card management.
Strong accounts payable and procure-to-pay (P2P) knowledge, including invoice processing, reconciliations, and vendor management.
Proficiency with general ledger accounting tasks, including journal entries and balance sheet reconciliations related to accounts payable and accruals.
Solid Microsoft Excel skills for data entry, analysis, and reconciliation.
Strong attention to detail and accuracy in data entry and financial recordkeeping.
Ability to collaborate effectively with cross-functional teams such as Supply Chain, Inventory Management, and Receiving.
Excellent organizational and time management skills to meet deadlines in a fast-paced environment.

Nice To Haves

Experience using NetSuite as an accounting or ERP system.
Experience using Tipalti for accounts payable automation and vendor payments.
Experience using Ramp for corporate credit card and expense management.
Familiarity with ticketing systems for managing AP-related requests and workflows.
Comfort using Slack or similar collaboration tools for communication and coordination.
Background in accounting or finance, or equivalent practical experience in an accounts payable function.
Experience supporting external financial statement audits.
Familiarity with tax compliance related to accounts payable, including 1099 reporting.
Continuous improvement mindset with an interest in process optimization and system enhancements.

Responsibilities

Manage the end-to-end accounts payable process, ensuring timely and accurate processing of invoices as needed.
Process a high volume of invoices, with the ability to handle no less than 200 invoices per week and support a target of approximately 250 invoices per week.
Collaborate closely with Supply Chain, Inventory Management, and Receiving teams to ensure proper coding, approvals, and resolution of invoice and payment issues.
Identify and document the root causes of payment delays and payment errors, and implement corrective actions to prevent recurrence.
Maintain positive and professional relationships with vendors, addressing inquiries and resolving discrepancies promptly.
Identify and implement process improvements and system enhancements to increase efficiency and accuracy within the accounts payable function.
Enforce corporate credit card policies, including card setup, fraud monitoring, and monthly statement review and posting.
Enforce the travel and expense policy, including reviewing submissions, facilitating approvals, and ensuring timely payment of reimbursements.
Perform general ledger accounting tasks related to accounts payable, including preparation of journal entries and balance sheet reconciliations for payables, certain accruals, and other relevant accounts.
Assist with external financial statement audits by providing documentation and support related to accounts payable and related processes.
Ensure compliance with tax laws and regulations, including preparing and supporting the annual 1099 filings.
Use accounting and collaboration tools such as NetSuite, Tipalti, Ramp, Excel, Slack, and ticketing systems to manage workflows and maintain accurate records.