Accounts Payable Specialist

Centerline Logistics Corporation • Seattle, WA

18d • Onsite

About The Position

75% - Assist with daily accounts payable operations through processing of supplier invoices, posting AP batches, supplier communication, research, filing, etc. 25% - Assist with billing and accounts receivable operations including pulling data from multiple systems and creating sales invoices, entering invoices and/or sales batches, responding to customers/suppliers and monitoring contracts to ensure accuracy of billings. May assist with month-end closing processes for AP and/or Billing as assigned. Allocation between AP and AR/billing work may fluctuate.

Requirements

• Two+ years of AP and/or AR/billing experience for a medium to large company
• Working knowledge of accounting and bookkeeping theories and practices
• Self-motivated and able to work independently on assigned tasks with minimal supervision
• Proven ability to work with all levels of the organization, exhibit a professional demeanor and possess strong interpersonal, communication and customer service skills
• Collaborator that works with team to improve processes and ensure efficiency
• Ensures compliance with all financial regulations and company policies
• Maintains confidentiality of sensitive information
• Technical: Microsoft 365 (Outlook), intermediate to advanced Excel skills

Nice To Haves

• Microsoft Dynamics (Great Plains) Accounting Software
• Coupa Procurement & Invoice software skills
• Bachelor’s degree in accounting or finance preferred

Responsibilities

• Accurately code and process PO and non-PO invoices, for multiple operating companies, in a timely manner
• Maintain attention to detail and accuracy of data entry while working across multiple systems
• Reconcile supplier accounts and resolve discrepancies
• Assist with weekly check runs ensuring timely payments to suppliers
• Maintain confidential filing system of transactions as directed
• Work AP inbox in coordination as directed by the manager and in coordination with others
• Maintain vendor relationships while optimizing DPO
• Assist with year-end 1099s processing
• Assist with tax audit documentation for various vessels
• Daily generation of invoices for fuel and customer general passthroughs, and fuel reconciliation invoicing and posting of related invoice transactions and/or batches
• Monthly generation of invoices and posting of charter activity
• Responsible for emailing/submitting customers’ requested documentation (invoices, credit memos and/or other statements)
• Monitors contracts to ensure the billing of jobs are appropriate and accurate
• Provides ad-hoc assistance to other positions within the department
• Accurate, courteous, timely response to customers/suppliers
• Accurate and timely maintenance of company files and records including gathering documentation for financial statement audits
• Contribution to daily administrative activities of organization
• Collections responsibilities as directed
• Other revenue and passthrough duties and projects as assigned

Benefits

• The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements.
• 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements.
• All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level