Accounts Payable Clerk

Aston Carter•City of Albany, NY

1d•$20 - $24•Onsite

About The Position

We’re seeking a detail‑oriented Accounts Payable Specialist to support daily financial operations across multiple campuses. In this role, you’ll play a critical part in ensuring invoices, reimbursements, refunds, and vendor payments are processed accurately, on time, and in compliance with organizational policies and regulations. If you take pride in precision, enjoy supporting internal teams and external partners, and want to be part of a collaborative and well‑established finance group, this role offers consistency, impact, and long‑term growth potential. What You’ll Do As an Accounts Payable Specialist, you’ll manage the full lifecycle of payable transactions while providing outstanding service to stakeholders throughout the organization:

Requirements

Prior Accounts Payable experience
Strong vendor communication and customer service skills
Advanced Microsoft Office capabilities, with a strong emphasis on Excel
Excellent attention to detail and data accuracy
Strong typing and general computer skills
Experience with administrative tasks including filing, scanning, and documentation management

Nice To Haves

1+ years of Accounts Payable experience
Associate’s Degree or equivalent education/experience

Responsibilities

Process invoices, reimbursements, refunds, credits, and related transactions accurately and on schedule using the organization’s ERP system, in accordance with cash allocation guidance from Treasury
Identify exceptions, discrepancies, or incomplete documentation and take appropriate action to resolve issues
Compile, review, and distribute mailed payments promptly and accurately
Ensure compliance with all applicable policies, procedures, and regulations by verifying required documentation and approvals
Maintain supplier records and standards to ensure correct invoice processing and payment issuance
Manage and track invoices that cannot be processed in ERP, maintaining accurate documentation and supporting files
Respond to inquiries from departments and suppliers in a professional and timely manner, providing guidance on invoice status, reimbursements, and payment processes
Support monthly and year‑end close activities, including 1099 preparation and reporting
Assist with identifying and recovering unclaimed funds on behalf of the organization
Maintain organized records to support audits, reporting, and regulatory compliance
Collaborate with colleagues across departments to support organizational operations and deliver excellent customer service