Accounts Payable Clerk

Pratt Industries

6h

About The Position

The primary focus of this position (80% of tasks) is the completion of payments
and the control of company expenses by receiving, processing, verifying, and
reconciling invoices. This is a non-exempt position reporting to the Controller.
Additionally, this role serves as the first point of contact for the company,
responsible for answering phones and greeting visitors.

Pratt Industries is America's 5th largest paper and packaging company with more
than 9,000 highly skilled green collar employees dedicated to the environment
and sustainability. Pratt Industries is one of the largest corrugated packaging
companies in America, with sophisticated manufacturing facilities in more than
twenty states. The company operates several of the most modern, cost effective
paper mills in the country, as well as a series of sheet and box plants
strategically placed throughout the United States offering a wide range of
creative packaging solutions. Pratt Industries is committed to recycling and the
environment by harvesting the urban forest.

Requirements

• A post-secondary educational degree (2 to 4-year degree from college, university, technical, or vocational school) is required.
• At least 2 or more years of dedicated Accounts Payable experience.
• Proficiency in Microsoft Word and Microsoft Excel is required.
• Strong data entry and mathematical skills, including the ability to calculate discounts, interest, and percentages.
• Self-motivated with the ability to work with minimal supervision.
• Strong problem-solving and research/resolution skills.
• Excellent written and verbal communication skills.
• Regularly required to walk, stand, and sit.
• Frequently required to use hands to finger, handle, or feel, and reach with hands and arms to use standard office equipment.
• Ability to lift up to 10 pounds.
• Close vision, distance vision, and the ability to adjust focus are required for processing financial documentation.

Nice To Haves

• 6 months of experience as a front desk receptionist preferred.
• Experience in a manufacturing environment is preferred.
• Experience with SAP and other accounting software.
• Knowledge of cost accounting and general accounting principles.

Responsibilities

• Invoice Processing: Review all invoices for appropriate documentation and approval prior to payment. Match invoices with purchase orders and check for proper authorizations.
• Expense Analysis: Charge expenses to accounts and cost centers by analyzing invoices and expense reports.
• Discrepancy Resolution: Resolve purchase order, contract, invoice, or payment discrepancies and documentation issues.
• Financial Maintenance: Ensure credit is received for outstanding memos and issue stop-payments or purchase order amendments as necessary.
• Compliance & Reporting: Report sales taxes by calculating requirements on paid invoices. Assist in the month-end closing process.
• Vendor Relations: Respond to all vendor inquiries in a professional manner.
• Data Accuracy: Enter and process payments accurately within accounting software.
• Reception: Answer company phones in a friendly, helpful, and efficient manner. Greet vendors, applicants, and other visitors, directing them to the appropriate personnel.
• Communication Management: Keep track of the whereabouts of key personnel to effectively process their calls and messages.
• Mail Distribution: Open and distribute company mail.
• Office Supplies:  Maintain office supply level and order replacements.
• General Support: Assist with other administrative functions and bookkeeping tasks as assigned by management.

Benefits

• Pratt Industries offers competitive compensation plans with incentive opportunities, full benefits package including medical, dental, vision, life, disability, All State, Pre-Paid Legal, and 401(k) with company match, paid vacation, paid holidays, and childbearing and parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree