Accounts Payable Specialist

Winland Foods•Green Bay, WI

13d•$25 - $36•Hybrid

About The Position

The Accounts Payable Specialist position contributes to the company's success by providing subject matter expertise in Accounts Payable processes. This role involves problem resolution, process improvement, and handling payment exceptions. The individual will collaborate with others across the company and interact with internal/external customers as needed.

Requirements

High School diploma plus additional training or coursework related to Accounting required
3+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department required
Possesses subject matter expertise of Accounts Payable technology and processes, including invoice processing and validation/indexing
1+ year of experience in a large ERP system environment required
Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)
Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines
Excellent customer service and communication skills
Strong analytical and problem-solving skills required
Demonstrated business acumen and ability to work as a team player focused on achieving results
Strong attention to detail with a high degree of accuracy
Stays current on accounts payable practices and is passionate about technical aspects of the work

Nice To Haves

Associate degree preferred
SAP experience preferred
Knowledge on Concur, travel and entertainment policy, and PCard program is preferred

Responsibilities

Performs problem resolution using critical thinking, problem solving and analytical skills to resolve issues and identify opportunities for improvement.
Proactively collaborates with key internal and external stakeholders to resolve issues, gather missing information and identify needs and opportunities for improved performance.
Maintains knowledge of and acts as the subject matter expert for validating/indexing and processing invoices.
Serves as the subject matter expert with Accounts Payable processes, including invoice processing, and validation/indexing, supporting other team members with questions and escalated issues.
Supports vendor payment processing: Monitor automated payment processing and execute manual payment runs as needed, Process voids, stop payments, and ACH / EFT rejects, Monitor and correct all interfaces (i.e. Ariba, Engie, “ok to pay,” VIM to legacy), Perform duplicate invoice review, Review, follow up and resolve posted invoices that are unable to pay (i.e. MRBR, currency mismatch), Reset recurring payments, Handle any plant specific month end activities (i.e. AP 175 Lawson, auto post, etc.), Maintain payment card portal for vendor setup.
Reviews and investigates aged invoices and resolve 3-way match exceptions in partnership with all functions of the Procure to Pay process.
Execute processes to support required controls of the GRIR/RNV process.
EDI invoice exception processing.
Perform VIM workflow document cancellations.
Monthly reconciliation of vendor credit memos/claims.
Perform reversals for documents posted incorrectly.
Process refunds and returned checks.
Process and clear intercompany invoices.
Supports projects as assigned.
Occasional travel depending on projects.