Accounts Payable Specialist

Brown & Brown Insurance•Remote - Illinois, IL

11d•$21 - $26•Onsite

About The Position

One80 Intermediaries is seeking an Accounts Payable Specialist to join their growing team. This role is responsible for reviewing and processing accounts payable areas as assigned, including processing payments to vendors, insureds, and external commission payments in a timely manner, ensuring proper documentation is received before payments are processed.

Requirements

5 years of related accounts payable experience.
Excellent verbal and written communication skills, with ability to effectively interact with all levels of employees both internally and externally.
Ability to multi-task and prioritize based upon business and departmental needs.
Attention to detail is an important skill in this role, as well as great teamwork.

Nice To Haves

Associate’s degree in Accounting or Finance, or a related field preferred

Responsibilities

Review all incoming invoices and check requests for accurate documentation, paperwork, and approvals, and enter data into the system for check and ACH processing.
Process payments via physical check and ACH/Wire to various types of external vendors, including timely commission payments to brokers, refunds to insureds, vendors, and carriers.
Submit vendor payments into corporate accounting system for authorization and approvals, ensuring timely processing.
Gather required documentation and contact necessary parties to set new vendors up in the corporate accounting systems.
Reconcile company credit card statements, coordinating with cardholders to receive appropriate supporting documentation of receipts and/or invoices.
Review outstanding checks from customers and vendors on a monthly basis.
Coordinate sending letters regarding uncashed checks, re-issuing checks as needed, and sending uncashed checks to appropriate state unclaimed funds offices in accordance with regulations.
Receive and respond to inquiries from vendors and internal departments regarding payment status.
Maintain all accounts payable files in a well-organized manner.
Monitor bank accounts for unauthorized transactions, ensuring check and ACH payments processed are sent to bank for authorization (including positive pay files, ACH authorizations) to avoid any rejected payments.
Sort and file correspondence and perform miscellaneous clerical duties such as answering correspondence and providing reports or information as needed.
Index incoming accounting mail and all other payables accurately in the system on an ongoing basis.
Perform monthly balance sheet reconciliations as assigned.