Accounts Payable Specialist

ADMAR SUPPLY CO INC • Town of Henrietta, NY

1d • Onsite

About The Position

Reports to: Controller
Primary Purpose:
Process and maintain accounts payable records as required by Company.

Essential Functions include the following.
On daily basis receive, match and file packing slips, PO's and invoices. Verify quantities and prices. Process invoices. Assign proper G/L account numbers.
Input invoices and post entries. Compare invoices to PO's; research and reconcile differences. Prepare weekly check run. Process manual checks as needed. Set up new vendors as required.
Prepare employee expense reports for payment.
Prepare monthly A/P accrual report.
Prepare 1099s at year end.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential
functions.

Requirements

• High school degree and 2-5 years of experience working in A/P department required; advanced degree in accounting desired.
• Ability to read and understand written directions and procedures.
• Ability to respond to common inquiries or complaints from vendors.
• Ability to effectively communicate with managers and other employees.
• Ability to add, subtract, multiply and divide and work with common fractions and decimals to figure items such as discounts.
• Ability to define problems, collect data, establish facts.
• Ability to interpret and follow instructions, solve problems involving concrete variables within well-defined situations.
• While performing the duties of this job the employee is regularly required to sit, hear, talk, stand, walk, and use hands to handle and feel.
• The employee is occasionally required to use hands and arms to reach, lift and carry up to 15 lbs.
• Specific vision requirements include close and distance vision, depth perception, peripheral vision and ability to distinguish colors.
• Ability to use word processing and spreadsheet software, able to multi task efficiently and have strong organizational skills.
• Demonstrate strong interpersonal skills when dealing with vendors and internal customers.

Nice To Haves

• Experience working in an industrial or sales company desired, knowledge of equipment rental business helpful.

Responsibilities

• Receive, match and file packing slips, PO's and invoices.
• Verify quantities and prices.
• Process invoices.
• Assign proper G/L account numbers.
• Input invoices and post entries.
• Compare invoices to PO's; research and reconcile differences.
• Prepare weekly check run.
• Process manual checks as needed.
• Set up new vendors as required.
• Prepare employee expense reports for payment.
• Prepare monthly A/P accrual report.
• Prepare 1099s at year end.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED