Accounts Payable Specialist (Fixed Term, 12 Months)

Armstrong Collective•Vancouver, BC

6d•Hybrid

About The Position

The Accounts Payable Specialist plays an essential role in maintaining strong financial controls by ensuring all purchases and cash disbursements are accurately authorized, recorded, and paid on time. This position supports teams across the organization—locally and internationally—by delivering reliable, detail-driven accounts payable services that enable smooth operations and positive supplier relationships.

Requirements

Previous experience in accounts payable
Experience working with computerized accounting systems; ERP experience is an asset
Demonstrated ability to manage high volumes of transactions in a fast‑paced environment
Accounting-related education or formal training
Strong organizational and time management skills, with the ability to prioritize effectively
Clear, professional written and verbal communication skills
Strong attention to detail with a commitment to accuracy and accountability
Proficiency in Excel, Word, and basic financial calculations
Ability to maintain confidentiality and exercise sound judgment
Collaborative, responsive, and proactive approach to problem-solving
Adaptable and open to improving processes and ways of working.
Must be legally entitled to work in Canada

Nice To Haves

ERP experience is an asset

Responsibilities

Receive, review, and support approval of non‑purchase order invoices, cheque requisitions, and expense reports
Accurately code invoices and verify pricing against contracts, reservations systems, and purchase orders
Ensure invoices are properly matched and discrepancies are identified and resolved
Prepare weekly cash requirements reports for review and approval
Process cheques, EFTs, wires, and direct deposits (including multi‑currency payments) in a timely and accurate manner
Reconcile payment reports and supporting documentation prior to submission for signing
Post payment batches and ensure complete and accurate system records
Respond professionally to supplier inquiries and resolve payment issues efficiently
Reconcile vendor statements and follow up as required
Support accounting and audit activities, including year-end processes
Enter approved invoices, cheque requisitions, and expense reports into the financial system with a high degree of accuracy
Maintain vendor master data and ensure records remain current and complete
Prepare cheques for distribution and support online bill payments, including corporate cards when required
Liaise with internal departments to resolve accounts payable questions and improve workflows
Provide backup support to the Accounts Payable Supervisor
Train and support seasonal team members as required
Maintain organized and timely filing of accounts payable documentation
Perform additional duties aligned with the scope and expectations of the role.