Accounts Payable Specialist

Mariner Finance, LLC•White Marsh, MD

About The Position

Perform Accounts Payable functions relative to proper invoice preparation, coding of accounts and centers to be charged, vendor research, resolution of disputed items, data entry, adherence to Accounts Payable policies and procedures, and the accumulation, verification, and storing of all required A/P.

Requirements

High school diploma or equivalent.
One (1) year Accounts Payable or bookkeeping experience with demonstrated knowledge of commonly used accounting principals.
Proficiency in Microsoft Office Suite.
Excellent interpersonal skills necessary to communicate professionally and effectively, verbally and in writing, with vendors, outside representatives, and all levels of company staff.
Strong analytical, problem-solving, organizational, and project administration skills.

Nice To Haves

College degree or related coursework.
Prior financial institution experience.

Responsibilities

Perform extensive research and resolve discrepancies arising from vendor disputes and payment differences including researching vendor payment histories; contacting vendors to determine actual amounts owed and determining how additional payments are to be remitted, refunds collected, or how credits are to be applied.
Prepare invoices or vouchers for payment to include the assignment of invoice number and proper company to be charged. Contact appropriate departments or managers for authorizations, clarifications, and/or invoice corrections. Calculate applicable discounts, credits, or refunds. Determine and assign appropriate payment due dates to avoid the assessment of late fees and finance charges.
Accumulate information relative to new vendors’ 1099 status and their Tax Identification Numbers (TIN), including mailing all W-9 request letters and maintaining the W-9 files.
Handle all mail functions pertaining to Accounts Payable, including opening, date and A/P stamping, and distributing received paperwork as required.
Review all printed checks for errors or inconsistencies, match printed checks to related supporting documentation, and distribute for signature. Upon receipt of signed checks, distribute by way of mail or intra-office and files all finished paperwork in the designated locations.
Post invoices to Accounts Payable system, including input of all payment information, input of TIN numbers, and address and telephone changes when required.
Research issues arising from the budget review process concerning expenses charged and cost allocations for members of other departments and senior management.
Assist in the research necessary to resolve any rejected or suspended Accounts Payable activity in the general ledger.
Track the location of Accounts Payable invoices, checks, vouchers, and vendor files both within and outside of the Accounts Payable department.
Obtain knowledge of all Accounts Payable policies and procedures, ensuring the strict adherence thereto.
Assist with bank reconciliation and related duties, which includes signature care maintenance.
Assist with balance sheet reconciliation and related duties.
Data entry duties to include general ledger posting.
Assist with financial statements and related duties.
May perform additional functions depending on market demand and staffing in order to provide consistent quality customer service.

Benefits

Health Insurance - Health Savings Account (HSA) with employer contributions if enrolled in a qualifying plan, Flexible Spending Account (FSA), and Dependent Care FSA
Vision Insurance
Dental Insurance
Company-paid Basic Life, Long-Term Disability, and AD&D Insurance
Voluntary worksite benefits including Accident, Critical Illness, Hospital Indemnity, Short-Term Disability, Supplemental Life, and Supplemental AD&D Insurance
401(k) and Company Matching Contributions
Paid Time Off - full-time employees may accrue a minimum of 120 hours per year
11 Paid Holidays
FMLA
Employee Assistance Program (EAP)
Paid Parental Leave
Referral Incentives
Education Assistance Program
Complimentary FIMC Membership Plan
Access to industry-specific training programs
Certain roles may qualify for additional benefits such as Relocation Assistance, Debt Assistance, Cell Phone Reimbursement, and Travel/Auto Reimbursement.