Accounting AP Specialist

TDG Facilities, LLC•Cincinnati, OH

15h•$50,000 - $65,000

About The Position

Are you a organized, detail-oriented accounting professional who enjoys building strong vendor relationships, solving problems, and ensuring financial accuracy? We are seeking an Accounts Payable Specialist to join our team and play a critical role in supporting our financial operations. This position offers the opportunity to work in a collaborative environment where initiative, accuracy, and continuous improvement are valued. For the right candidate, this role provides significant opportunities for professional growth, expanded responsibilities, and career advancement within the accounting and finance function. Position Summary The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, account reconciliations, statement management, and supporting other accounting team members. This individual will work closely with vendors, internal departments, and accounting leadership to ensure financial records are accurate, complete, and compliant with company policies. The ideal candidate possesses strong accounting fundamentals, understands general ledger coding principles, and enjoys identifying opportunities to improve processes and efficiencies.

Requirements

Associate’s degree or higher in Accounting, Finance, Business Administration, or related field is preferred (not required).
Minimum of 2 years of Accounts Payable or Accounting experience preferred.
Strong understanding of invoice processing, account reconciliation, and general accounting principles.
Experience coding expenses to General Ledger accounts.
Ability to analyze vendor statements and identify discrepancies.
Proficiency in Microsoft Excel, including sorting, filtering, formulas, and reconciliation activities.
Experience working within ERP or accounting systems.
Strong organizational skills and attention to detail.
Excellent communication and customer service skills.
Ability to prioritize multiple deadlines in a fast-paced environment.

Nice To Haves

Multi-location or multi-entity accounting environment.
Construction, facilities management, property management, service industry, or project-based accounting experience.
Experience with electronic invoice workflows and AP automation platforms.
Understanding of month-end close processes and financial reporting support.

Responsibilities

Process vendor invoices accurately and efficiently while ensuring proper approval workflows are followed.
Review and code invoices to the appropriate General Ledger (G/L) accounts, cost centers, departments, projects, or business units.
Perform vendor account reconciliations and resolve discrepancies in a timely manner.
Manage vendor statements, ensuring all invoices are received, recorded, and reconciled against account balances.
Investigate and resolve invoice, payment, purchase order, and statement variances.
Maintain accurate vendor records, including W-9 documentation, payment terms, and contact information.
Communicate with vendors on matters of AP compliance and support new vendor onboarding processes.
Assist with month-end and year-end close activities related to accounts payable.
Support accrual processes by identifying unpaid liabilities and ensuring proper accounting treatment.
Support the distribution of tax exemption certificates to vendors as needed.
Communicate professionally with vendors regarding payment status, account inquiries, and reconciliation matters.
Collaborate with operations and department leaders to ensure expenses are properly documented and allocated.
Monitor aging reports and proactively identify issues requiring resolution.
Assist with audit requests and provide supporting documentation as needed.
Recommend and support process improvements that enhance efficiency, accuracy, and internal controls.