Accounts Payable Specialist

Flair Airlines Ltd. • Edmonton, AB

9d • Onsite

About The Position

Flair Airlines is seeking a talented Accounts Payable Specialist to join their Finance team. This role is crucial for supporting the day-to-day operations of the business through timely payment processing and strong financial controls. The Accounts Payable Specialist will be responsible for processing, verifying, and reconciling invoices and vendor payments, resolving discrepancies, maintaining financial records, and ensuring transactions comply with company policies and payment terms. This position involves collaborating with internal stakeholders and vendors, responding to inquiries, supporting month-end activities, and ensuring accurate and timely processing of payments and accounts payable records. The role is based on-site at one of their offices in Edmonton, AB (YEG) or Calgary, AB (YYC).

Requirements

• Diploma or degree in Finance, Accounting, or Business Administration.
• Minimum of three (3) years of accounts payable experience, preferably within a high-volume, multi-entity, or complex operational environment.
• Demonstrated background processing and reconciling a high volume of invoices, vendor accounts, and payments.
• Experience supporting month-end accounts payable activities, including reconciliations, accruals, and financial reporting.
• Working knowledge of accounts payable processes, financial controls, approval workflows, and record-keeping requirements.
• Experience using accounting or enterprise resource planning (ERP) systems; Sage 300 is considered an asset.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong analytical and problem-solving skills with a high level of attention to detail.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet established deadlines.
• Sound understanding of accounts payable processes, invoice coding, reconciliations, and financial controls.
• Effective written and verbal communication skills with the ability to respond professionally to vendor and internal inquiries.
• Ability to investigate discrepancies, identify root causes, and resolve invoice and payment issues efficiently.
• Strong proficiency in Microsoft Excel and the ability to work effectively with accounting and financial systems.
• Ability to work independently while collaborating effectively with Finance and cross-functional teams.
• Proactive approach to identifying process improvements and opportunities to strengthen efficiency and controls.
• Ability to handle confidential and sensitive financial information with discretion and sound judgment.
• Clear criminal record check and satisfactory references.
• Must be legally eligible to work in Canada without restriction.

Nice To Haves

• Sage 300 experience is considered an asset.

Responsibilities

• Manage the accounts payable inbox, ensuring invoices and supporting documentation are reviewed and processed in a timely manner.
• Review, verify, code, and enter invoices into Sage 300 in accordance with established approval processes and financial controls.
• Process vendor payments accurately and within established payment terms.
• Reconcile vendor statements, investigate and resolve invoice and payment discrepancies, and respond to vendor and internal inquiries.
• Review outstanding invoices and follow up with internal stakeholders to obtain required approvals or supporting documentation.
• Support month-end close activities, including accounts payable accruals, reconciliations, and financial reporting requirements.
• Process employee expense reimbursements and ensure appropriate documentation and approvals are maintained.
• Maintain complete and organized accounts payable records to support financial reporting, audits, and internal control requirements.
• Identify opportunities to improve accounts payable processes, controls, and overall efficiency.
• Perform other duties as assigned.

Benefits

• Comprehensive Salary
• Comprehensive Benefits – Competitive medical and dental coverage, disability insurance, life insurance, and an employee & family assistance program.
• Retirement Savings – A pension plan with employer-matched contributions.
• Unlimited Travel Perks – Enjoy free and discounted flights for you and your travel companions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree