Accounts Payable Specialist
About The Position
The Accounts Payable Specialist supports the execution of financial operations in support of the accounts payable team and company contracts. This role is responsible for reviewing and validating vendor invoices, performing data analysis and reconciliation activities, and ensuring compliance with contractual, regulatory, and internal requirements. The Accounts Payable Specialist coordinates with vendors, program teams, and internal stakeholders to resolve discrepancies, maintain accurate financial records, and support timely payment processing. This position contributes to the integrity and efficiency of accounts payable operations by maintaining organized documentation and supporting audit and reporting requirements.
Requirements
- High school diploma or equivalent required; associate or bachelor’s degree in Accounting, Finance, Business, or a related field preferred
- 1–3 years of experience in accounts payable, finance, accounting support, or a related administrative/financial role
- Strong attention to detail with the ability to review, validate, and reconcile financial data accurately
- Proficiency in Microsoft Office Suite, with demonstrated experience using Excel for data tracking, analysis, and reporting
- Ability to analyze information, identify discrepancies, and support resolution efforts in a timely manner
- Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines
- Effective written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders
- Familiarity with FAR/DFARS compliance requirements
- Experience with Deltek Costpoint or similar ERP/accounting systems
- Demonstrated ability to support process improvements or contribute to increased efficiency in financial workflows
- Experience working with invoice processing, vendor coordination, or financial tracking systems
- Ability to interpret and apply policies, procedures, and contractual requirements in day-to-day tasks
Responsibilities
- Review and validate incoming invoices for accuracy, completeness, and compliance with contractual and internal requirements
- Track and manage invoice and payment status using internal systems, ensuring visibility and timely processing
- Coordinate vendor setup and maintenance activities within company financial systems, ensuring accurate and complete vendor records
- Support the preparation, review, and verification of payment vouchers and supporting documentation
- Perform reconciliation activities for company-issued payment methods, identifying and resolving discrepancies
- Maintain organized and audit-ready records for invoices, vendor documentation, approvals, and payment history
- Collaborate with internal departments to investigate and resolve invoice discrepancies, missing information, or processing issues
- Support audit requests and reporting requirements by providing accurate and complete financial documentation
- Contribute to process improvement initiatives by identifying inefficiencies and supporting updates to procedures and documentation
- Assist in ensuring compliance with company policies, government regulations, and contractual requirements
- Perform additional finance or program-related responsibilities as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1-10 employees
