Accounts Payable Specialist

Bristol Bay Construction Holdings LLC

6d • $16 - $28 • Remote

About The Position

BBCH Support Services, LLC is Growing! We are seeking a talented Accounts Payable Specialist to join our dynamic team.
The Accounts Payable Specialist supports day-to-day accounts payable operations and related accounting functions by ensuring accurate, timely, and policy-compliant processing of invoices and payments. This role manages the AP inbox, maintains vendor records, processes weekly payment cycles, reconciles vendor statements, and resolves invoice or payment issues. The position also supports audits, credit card administration, and continuous process improvement while maintaining strict confidentiality. Success in this role requires strong attention to detail, organization, adaptability, and effective communication in a fast-paced, multi-company environment.
This position can be remote.

Requirements

• High school diploma or equivalent
• A minimum of 3 years of full-time accounts payable experience required
• 10-key by touch
• Beginning – intermediate Excel skills
• Ability to prioritize and organize, work well under stress, meet deadlines
• Ability to work varied hours, when required to meet deadlines
• Ability to be flexible and adapt to constant change
• Ability to communicate effectively and professionally via telephone/email
• Willingness to learn new things and embrace change
• Must have great attention to detail
• Must have a positive attitude and be solutions-oriented

Nice To Haves

• Experience in the construction industry, preferred
• Experience using Sage Intacct software, preferred
• Experience in a multi-company environment, preferred

Responsibilities

• Distribute incoming vendor invoices for coding:
• Review for legitimacy
• Manage AP mailbox:
• Answer emails accurately, professionally, and timely
• Inventory/account for attachments
• Data-entry attachments into accounting system
• Review transactions to ensure compliance to policy:
• Accuracy of data-entry
• Amount
• Vendor Name
• Billed To Name
• GL account
• Job coding
• Allowable vs. Unallowable
• Inclusion of required backup
• Proper invoices
• Detailed/itemized receipts
• Approval
• Import transactions into Accounting system
• Follow detailed procedures
• Confirm export/import balances reconcile
• Maintain/update Vendors:
• Setup new vendors
• Maintain W-9 images
• Update vendor addresses and ACH data directly
• Process weekly cycle and exception payments
• Select subcontract payments from release notifications
• Select aged payables for payment
• Print payment runs (to PDF)
• Print in-house checks and obtain authorized signature(s)
• Confirm payment file acceptance
• Resolve outstanding invoices and payments
• Research
• Place stop payments
• Reissue or request voids
• Reconcile monthly vendor statements, request invoice copies, and research issues as necessary.
• Maintain company credit cards, including:
• Adding/deleting users
• Ordering/canceling cards
• Making changes to credit limits
• Reporting and reconciling outstanding transactions
• Assist with data pulls for various audits
• Identify inefficiencies in processes
• Maintain confidentiality
• Complete other duties as assigned

Benefits

• We offer a great benefits package complete with medical, dental, vision, HSA, FSA, employer paid life and disability, 401K matching, and paid time off (PTO).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees