Accounts Payable Specialist

Kimball Electronics•Jasper, IN

About The Position

The KESS Accounts Payable Clerk is an existing role within Kimball Electronics Shared Services (KESS). This position reports to Sara Hochgesang. It is a Shared Services position that is responsible for posting accurate financial data for KEI’s North American business locations. This position will be located in Mexico. The person in this role will be responsible to accurately input accounts payable invoices, expense reports and process vendor debit memos, to insure correct and timely payment, while assuring proper approvals and accurate account distribution. This position will also be responsible for vendor master setup/partnering/maintenance, including managing the vendor’s bank account data. Corresponding with vendors, and KEI plant personnel, is also required to eliminate aged items on our account statements and open receipts report. To be successful the candidate must have accounting knowledge, be able to follow processes/procedures, be detail oriented, self-motivated, possess excellent communication skills, and be willing to change.

Requirements

Accounting knowledge / experience
Proficient keypunching
Problem solving
Integrated system knowledge
Working independently/self-motivated
Detail oriented
Open minded/willing to change
Ability to handle multiple tasks
Ability to follow processes/procedures
Ability to prioritize & meet deadlines
Experience with Microsoft-Excel and Word
Knowledge regarding 1099 vendors
A willingness to work flexible hours
The ability to interact with all levels of the organization

Responsibilities

Accurately input accounts payable invoices
Input expense reports
Process vendor debit memos
Vendor master setup/partnering/maintenance, including managing the vendor’s bank account data
Corresponding with vendors, and KEI plant personnel, is also required to eliminate aged items on our account statements and open receipts report.
Learn KEI SAP system FI invoice document input, including approvals & account coding
MM invoice/debit memo document processing
Upload KE Indy payment file
Upload cell phone reimbursement file
Expense report processing
Process & report 1099 information
Master INVOICES OCR Optimize software
Understand KEI’s approval matrix (learning the org structure) to obtain required approvals for invoice processing
Develop an understand of KEI’s various integrated processes: Internal Orders (ZCAP, ZTOL, ZTRV, ZSTA, ZPH) 4-Blocks Fixed Assets Vendor payment schedule Consignment inventory
Build relationships with staff at each facility to aid in resolving business issues
Open and sort mail
Correspond with suppliers/buyers
Setup, partner, maintain changes, acquire and update banking info for vendor master records
Download D2L freight charges & get approval
Send out checks from weekly payment run
Check vendor statements
Prepare I/C & A/P manual accrual
Run month-end A/P reports
Continue knowledge of SAP’s ERP integrated system (MM, FI & query transactions), to aid in problem solving.
Solve old open receipt issues
Box documents for record retention
Identify improvements that can be made to the A/P process
Help implement EDI vendor invoices into A/P system
Review/update process documentation as needed