Accounts Payable Specialist

Heelstone Renewable Energy • Durham, NC

18d • Hybrid

About The Position

The Accounts Payable Specialist is responsible for the day-to-day accounts payable operations of the company. This role ensures the accurate and timely processing of vendor invoices and payments, while maintaining a strong relationship with internal departments and external vendors. This is a full-time position located in Durham, North Carolina.

Requirements

• Strong attention to detail with a commitment to accuracy.
• Excellent organization and time management skills.
• Strong communication skills, both verbal and written.
• Ability to prioritize tasks, manage deadlines, and work independently in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Collaborative attitude and willingness to adapt in a dynamic environment.
• Understanding of basic accounting principles and internal controls.
• High School Diploma or equivalent required; Associate’s Degree in Accounting, Business, or related field preferred.
• 4+ years of accounts payable or general accounting experience.

Nice To Haves

• Experience in construction, renewable energy, or project-based industries is preferred.
• Familiarity with AP automation platforms such as Stampli and ERP systems such as Sage Intacct is a plus.
• Familiarity with financing structures for renewable energy (tax equity, tax credit transfer) is a plus.

Responsibilities

• Review, code, and process vendor invoices in accordance with company policies and procedures.
• Review and process purchase order requests in accordance with company policies and procedures
• Verify the accuracy of invoices against purchase orders, contracts, and project budgets.
• Enter invoices into Stampli and route them through approval workflows.
• Prepare weekly payment batches and off-cycle payment batches as needed, including ACH and check runs, ensuring proper authorization and documentation.
• Maintain accurate and up-to-date vendor records, including W-9 collection and bank information verification.
• Research and resolve invoice discrepancies by communicating directly with vendors and internal teams.
• Assist in month-end and year-end close processes or other accounting-related tasks, including preparing accounts payable reconciliations and supporting accrual entries.
• Support the annual preparation and issuance of 1099 forms and tax exemption certificates.
• Collaborate closely with project managers, procurement, finance, and legal departments to ensure smooth AP operations.
• Assist with continuous improvement initiatives related to AP processes and controls.
• Perform other duties and special projects as assigned.

Benefits

• Competitive Base Salary
• Generous Bonus Program
• 401(K) company match with immediate vesting
• Comprehensive Medical, Dental, and Vision Benefits
• Company-sponsored HRA, employee-funded FSA, and DCA available
• EAP Benefits
• Company paid Long and Short-Term Disability, Life, and AD&D Insurance
• Cell Phone Reimbursement Plan
• Flexible Paid Time Off and allotted Sick Time
• 12 Paid Holidays
• Provided Setup of at-home Tech
• Company-paid downtown Durham Parking next to the Durham Bulls Stadium
• Free access to our building’s state-of-the-art gym
• Fully stocked kitchen with snacks and drinks
• Discount program for popular locations and services
• Amazing rooftop views of Downtown Durham

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED