Accounts Payable Specialist (Part Time)

Boys & Girls Clubs of the Peninsula • Menlo Park, CA

10d • $25 - $40 • Remote

About The Position

The Accounts Payable Specialist supports BGCP’s financial operations by ensuring accurate, timely, and compliant processing of accounts payable activities. Reporting to the Controller, this role manages the full accounts payable function for a $40M nonprofit organization and serves as a key partner to internal staff and external vendors.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent relevant experience and/or progress toward an accounting, finance, or business degree
• Minimum of 3 years of accounting experience; nonprofit experience strongly preferred
• Demonstrated ability to operate within established internal control structures
• Proficiency with accounting systems and Microsoft Excel
• Strong attention to detail, organizational skills, and ability to manage competing priorities

Responsibilities

• Own the day-to-day accounts payable function, ensuring accurate, timely, and compliant processing of vendor invoices, employee reimbursements, and payment requests
• Review invoices for accuracy, proper approvals, correct coding, and alignment with BGCP purchasing and internal control policies
• Process payments via check, ACH, and other approved payment methods in accordance with established schedules and cash management practices
• Maintain organized, audit-ready accounts payable records and supporting documentation
• Maintain synchronization and data integrity between Sage Intacct and Bill.com, including troubleshooting discrepancies and resolving posting errors
• Ensure vendor master data is accurate and up to date, including payment terms, contact information, and tax classification
• Obtain, review, and retain required documentation for new vendors, including W-9 forms, and support year-end 1099 preparation as needed
• Support system improvements, workflow enhancements, and documentation of accounts payable processes
• Prepare and post accounts payable-related journal entries, accruals, and adjustments as needed
• Partner closely with the Senior Staff Accountant and Controller during the weekly check run and month-end close activities
• Support internal and external audits by preparing schedules, responding to requests, and providing documentation
• Serve as the primary point of contact for accounts payable, purchasing, and reimbursement inquiries across the organization
• Provide guidance and support to BGCP staff regarding invoice submission, reimbursement procedures, and payment timelines
• Collaborate with program, site, and central office teams to resolve invoice issues and ensure timely vendor payment
• Communicate clearly and professionally with external vendors to address questions, discrepancies, or payment concerns
• Ensure compliance with BGCP policies, nonprofit accounting standards, and applicable regulations
• Identify opportunities to improve efficiency, accuracy, and controls within the accounts payable function
• Support documentation and training related to accounts payable processes and best practices
• Perform additional duties as assigned to support Finance team priorities and organizational needs
• Perform additional relevant duties as assigned to support evolving organizational needs.

Benefits

• Retirement Benefits: BGCP offers contributions to the 401(k) plan once the employee qualifies for the plan
• Sick Time: Part-time employees accrue sick time at a rate of 1 hour for every 20 hours worked, and may use up to 40 hours per year
• Contributing to a thriving community for youth growth: Beyond measure

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level