Accounts Payable Specialist

Mariani Landscape•Lake Bluff, IL

4d•$25 - $29

About The Position

Mariani Landscape is seeking top talent to join our team as an Accounts Payable Specialist. The Accounts Payable Specialist manages and processes the company's invoices and payments to vendors, ensuring timely and accurate payments while maintaining accurate financial records. Key responsibilities include verifying invoice accuracy, reconciling accounts, and ensuring compliance with financial policies and procedures.

Requirements

3+ years of experience in accounts payable or accounting
Experience with accounting software
Proficiency in Microsoft 365 (Excel, Outlook, Word)
Experience with electronic document storage
Effective prioritization and problem-solving skills
Demonstrated ability to analyze the payables process and make recommendations
Excellent verbal and written communication skills

Nice To Haves

Associate's or Bachelor’s degree in accounting or related field or equivalent experience
Experience with ERP systems
Experience with Net Suite
AP or accounting experience in construction, landscaping or building service industries
Experience in process improvement or project management within a finance function

Responsibilities

Invoice Processing: Receiving, verifying, and coding invoices, and ensuring accuracy of information.
Obtaining proper approvals for all Accounts Payable transactions.
Payment Preparation and Processing: Preparing and processing payments to vendors, including checks, electronic transfers, and other payment methods.
Confirm subcontractor eligibility for payment.
Account Reconciliation: Reconciling AP records with vendor statements and general ledger accounts to identify and resolve discrepancies.
Record Keeping: Maintaining accurate and organized records of invoices, payments, and other AP-related transactions.
Compliance: Ensuring compliance with company financial policies and procedures, as well as relevant legal and regulatory requirements. Paying special attention to taxability of purchases. Annual preparation of 1099’s.
Vendor Communication: Communicating with Purchasing, Maintenance and Construction Admins regarding invoice issues, payment discrepancies, and other AP-related matters.
Insurance and Bond Coordination: Ordering bonds and Certificates of Insurance in coordination with sales.
Other Duties: May include other tasks as assigned, such as assisting with audits, providing back-up for other accounting functions, or developing and documenting AP procedures.
Vendor Set-Up: Updating and adding new vendors and ensuring all proper documentation is in place (W-9’s, subcontractor agreements, Certificates of Insurance)