PMC: Accounts Payable Specialist

Penske Media Corp.•Los Angeles, CA

5d•$70,000 - $80,000•Hybrid

About The Position

Penske Media Corporation (PMC), the parent company of Rolling Stone, Variety, Billboard, The Hollywood Reporter, SXSW, The Golden Globes, and many more brands is hiring an Accounts Payable Specialist to manage the entire Accounts Payable function for several subsidiaries in our digital and print media business. As PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture. This position will report to the Senior AP Specialist and will be based in our West Los Angeles HQ. The Accounts Payable Specialist we are seeking must have a solid working knowledge of general accounting principles and be proficient in MS Excel. The applicant should display strong organizational and communication skills and be able to prioritize and meet strict weekly, monthly, and quarterly deadlines.

Requirements

2-4 years of experience in full cycle accounts payable
Excellent problem-solving skills, attention to detail with accuracy and ability to resolve discrepancies efficiently.
Strong time management skills with the ability to prioritize tasks effectively under pressure.
Flexibility to adapt to new processes and changing priorities.
Proficiency in accounting systems (e.g. Coupa, NetSuite, Salesforce)
Strong Excel skills (e.g. vLOOKUPs, Pivot Tables)

Responsibilities

Review, verify, and process a high volume of invoices accurately across multiple brands and in a timely manner in accordance with company policies.
Enter and match invoices with purchase orders (POs) and receipts into Coupa and NetSuite, ensuring all discrepancies are resolved promptly.
Prepare weekly, biweekly, or monthly payment runs, including checks, ACH, and wire transfers.
Ensure payments are made in compliance with vendor terms and company policies.
Address vendor questions about payments, invoices, and discrepancies promptly and professionally. Regularly reconcile vendor accounts to ensure accuracy, resolve outstanding balances, and address any issues efficiently.
Facilitate month-end close process by ensuring all AP transactions are recorded accurately.
Reconcile high volume credit card monthly transactions.
Handle high volume of emails and inquiries (as the main point of contact for vendors and employees), in a timely manner.
Collaborate closely with the AP team and other departments to ensure seamless communication, share insights, and resolve issues promptly.
Foster a positive and supportive work environment by maintaining a team-oriented mindset and contributing to collective goals.
Knowledge of 1099 reporting and sales tax regulations.
Assist with projects and ad hoc requests, adapting to shifting priorities when necessary.
Maintain accurate and organized records of invoices, payments, and correspondence.
Proactively identify opportunities to streamline the AP process, improve efficiency, and enhance overall accuracy.

Benefits

PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family.
Flexible Spending Accounts (Healthcare, Dependent Care & Commuter)
Employee Assistance Program
Life Insurance
Short- & Long-Term Disability
Paid Parental Leave
401(k) Retirement Plan with an Employer match
Pet Insurance
Home & Auto Insurance
Mortgage discounts
savings on wellness, lifestyle, and financial essentials
Flexible Vacation Policy