Accounts Payable Specialist – Utilities
About The Position
The Accounts Payable Specialist – U.S. Utilities plays a critical role in building a high-performing, modern Accounts Payable function centered on accuracy, automation, and operational excellence. This role owns the end-to-end Accounts Payable lifecycle for a complex portfolio of U.S. utility vendors across 90+ properties, requiring strong analytical capability, attention to detail, and proactive problem-solving. This position serves as a key point of accountability for utility invoice accuracy, payment timeliness, and issue resolution, while partnering closely with internal stakeholders (Property Operations, Treasury, Procurement) and external utility providers. Success in this role requires the ability to manage high-volume, recurring invoices, navigate billing variances, and drive continuous process improvements in a fast-paced environment.
Requirements
- Post-secondary education in Business, Accounting, Finance, or a related discipline.
- 2-3 years of demonstrated Accounts Payable experience with U.S. utility invoice processing experience.
- Strong analytical skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Natural curiosity and ability to dig into complex issues.
- Proven ability to leverage technology to drive efficiency and accuracy.
- Intermediate proficiency in Microsoft Office, with strong Excel skills preferred.
Nice To Haves
- Experience with ERP systems such as Oracle Fusion, Coupa, or similar platforms is highly desirable.
Responsibilities
- Own the full-cycle Accounts Payable process for U.S. utility invoices, including common area utilities, vacant utilities, residential utility billing services, permits, and licenses across a large multi-property portfolio.
- Investigate, analyze, reconcile, and resolve billing variances and discrepancies, ensuring accuracy, compliance, and timely resolution.
- Manage and oversee weekly payment runs, including approval of designated payment batches.
- Serve as the primary point of contact for utility-related inquiries, responding to tickets and email requests with clear documentation.
- Perform utility bank reconciliations and support month-end close activities.
- Identify trends, recurring issues, and root causes, and partner with internal teams to drive sustainable process improvements.
- Participate in automation and efficiency initiatives, including oversight of automated invoicing and dashboard reviews.
- Collaborate cross-functionally with Finance, Treasury, Procurement, Operations, and Technology teams.
- Support ad hoc reporting, analysis, and special projects as needed.
Benefits
- Competitive Base Salary and performance bonus.
- A robust package of Health (Medical (PPO), Dental, Vision), 401k matching, paid vacation suite benefits and employer-paid Short & Long-Term Disability, among other things.
- Educational Assistance / Reimbursement to support your drive to learn.
- 8 paid hours per year of Volunteer Time Off to serve the organization(s) of your choice.
- Access to thousands of employee discounts with BenefitHub.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
