Accounts Payable Specialist II

Talent Team • Escondido, CA

2d

About The Position

At Baker Electric we are energized by truly living our values - Team Builders, Relentless Follow Through, All-In, and Care for Others. When our team members work together with these things in mind, we do great things both individually and as an organization. Being an employee-owned company shows our drive for sustainable, long-term growth while enhancing the lives of our team members.
SUMMARY: The AP Specialist II will be responsible for all accounts payable support tasks, including monitoring incoming invoices from a variety of sources and reconciling accounting software aging to vendors’ aging. Communicating with internal and external customers to discuss discrepancies and work through unresolved issues to find a resolution. Input and upload of invoices and workpapers into accounting software. Verification of accurate sales and use tax treatment. Organization of materials and file maintenance.

Requirements

• High school diploma or general education degree (GED) required
• 1-3 years of Purchase Orders and Accounts Payable
• Proficiency in MS Office: Excel, Word, Outlook

Nice To Haves

• Spectrum program, or equivalent project/accounting software a plus
• A/P volume approximately 5,000 transactions/month a plus

Responsibilities

• Monitor the Baker AP e-mail address to route and resolve issues.
• Weekly phone/front desk coverage.
• Input daily received invoices.
• Process all rental invoices and verify terms of rental period.
• Process and input overhead (non-job related) invoicing.
• Communicate with Project Managers, Purchasing Manager and/or Warehouse Supervisor for any unresolved PO issues and maintain status report on such issues.
• Ensure all monthly statements are reviewed and that all costs have been input into accounting software by month end.
• Verify all vendors/suppliers issue credits for items and materials returned by Baker Electric in a timely manner.
• Ensure sales tax on vendor invoices is processed properly and/or coded properly for use tax purposes.
• Maintain files and purge paid invoices.

Benefits

• annual bonus eligibility based on company and individual performance
• short- and long-term incentives
• program-specific awards
• health insurance coverage
• an employee wellness program
• life and disability insurance
• a retirement savings plan
• an Employee-Owned Program (ESOP)
• paid holidays
• paid time off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees