Accounts Payable Specialist I

Viejas Casino & Resort•Alpine, CA

1d•Onsite

About The Position

The Accounts Payable Specialist is responsible for processing invoices and preparing checks for payment in a timely manner. This role involves inputting invoice details into the Accounts Payable Tracking System, verifying purchase orders and quantities, reconciling vendor statements, and performing various clerical duties. The specialist will also assist the audit department, attend required meetings, and ensure company assets are protected. Adherence to company policies, standard operating procedures, and maintaining a safe work environment are crucial. This position does not involve supervision of other team members.

Requirements

High school diploma or general education degree (GED).
California driver’s license required.
Must be 21 years of age or older.
0 to 1 years of related experience.
Good written, verbal, and interpersonal communication skills.
Basic knowledge of Excel.
Must be detail-oriented, organized, values teamwork, self-motivated, and ability to multitask.
Responsible, dependable, punctual; take pride in work.
Ability to operate 10-key by touch.
Ability to handle a high volume of work at a fast pace.
Ability to work in a professional high-pressure environment while demonstrating and maintaining good personal relation/people skills and a positive attitude.
Ability to multitask and work well under stress.
Must be a self-starter and able to adjust to change.
Must be able to work flexible hours during the day or evening including weekends, holidays, and all blackout dates.

Nice To Haves

Associate’s degree in Business or related field preferred.
Experience working with 1,000 plus vendors preferred.
Experience working with automated accounts payable system.

Responsibilities

Inputs invoices into the Accounts Payable Tracking System including invoice number, expense account, due date, and other required information.
Picks up mail and distributes accordingly.
Verifies quantities, purchase order numbers, signatures, ledger account numbers and other items.
Verifies whether the purchase order authorized freight expenses.
Ensures check request is signed by authorized person and within authorization limits.
Reconciles all vendor statements to the tracking system.
Files backup documents for payments.
Researches any discrepancies related to the invoices and payments.
Performs clerical duties such as opening, sorting, distributing mail, and filing documents.
Assists the audit department in filing and organizing.
Attends all required classes and meetings.
Protects company assets and reports any fraudulent activity to Surveillance Department and Management.
Follows company and departmental policies and standard operating procedures, and any applicable governmental laws and regulations.
Ensures that a clean, safe, hazard-free work environment is maintained.
Adheres to all company and department policies, procedures, and standard operating guidelines.
Performs other duties as assigned.

Benefits

Retirement 401(k) with company match
Medical, Dental, Vision Benefits with employer contribution
Paid Time Off (3 weeks of PTO plus Holidays, start earning from day one!)
Accident, Critical Illness & Disability Insurance Available
Employee Assistance Program
Bonus Eligibility for all Team Members
$5,000 tuition reimbursement per calendar year (Annually, no limit during duration of employment)
Unlimited Chiropractor Benefit with $10 co-pay
Gym Membership Reimbursement
Viejas Pit Stop Fuel Discount
And, much more! Benefits vary for PT and FT employment