Accounts Payable Specialist I

H-E Parts International

2d•Onsite

About The Position

At H-E Parts International, we know great work starts with great people. Joining our Accounts Payable team means being part of a collaborative, supportive group where colleagues are approachable, down-to-earth, and genuinely invested in each other’s success. As part of an international company, you’ll gain exposure to a broad network and diverse operations, giving you room to grow your skills and your career. We value accuracy and professionalism, but we also believe in creating an environment where people enjoy coming to work, where contributions are recognized, and where people are treated with respect, not just as headcount. If you’re looking for more than just a desk job—if you want a role where your attention to detail helps drive real results while opening doors for advancement—this could be the opportunity for you! Job Description POSITION SUMMARY: Perform accurate data entry in an efficient and effective manner to ensure invoices from our supporting vendors and suppliers are recorded properly and proper payments are issued. It is the responsibility of every H-E Parts International (HEPI), employee to insure a safe work environment. All HEPI employees share the responsibility to insure at the end of the day we return home safely to our families. Our safe work environment value surpasses all other responsibilities.

Requirements

Accounting background preferred but not required.
High School Diploma or Commensurate Education.
Strong MS Word & Excel skills.
Attention to detail and accuracy.
Familiarity with multiple ERP systems highly desirable.
Familiarity with remanufacturing environment highly desirable.

Nice To Haves

Communication - the ability to provide information in a clear, understandable, and concise manner, and the capability to establish and build rapport with internal and external support personnel.
Self-Motivation - possesses a drive to exceed goals, achieve success, and maintain enthusiasm with little or no supervision.
Resilience - enjoys a challenge and is able to persevere with a positive attitude when faced with difficulties.
Attention to detail - is careful about detail and thorough in completing work tasks.
Integrity - is honest and ethical.
Independence - displays self-dependence and initiative to get things done.
Persistence - has determination in the face of obstacles and a willingness to take on additional responsibilities and challenges.
Dependability - is reliable, responsible, and dependable in fulfilling obligations.
Leadership - has a willingness to lead by example and to set high standards of excellence.
Professionalism - maintains composure and shows a consistent display of professionalism.
Big picture focus – the ability to see the big picture while focusing on the process and procedures necessary to produce deliverables.
Accuracy - meticulous attention to detail and accuracy in work product.
Deadline driven - ability to meet and establish deadlines.
Adaptable - flexibility and the ability to thrive in a fast-paced environment.

Responsibilities

Accurately and efficiently process invoices by 3-way match (when purchase orders are used) or by straight- key after proper approval is obtained for non- inventory purchases.
Code transactions to proper GL codes.
Review and verify invoices and check requests.
Enter invoice information into ERP system.
Review report of purchase orders received without invoices frequently to ensure timely payment to suppliers and vendors.
Follow established procedures for processing payment receipts for multiple entities.
Reconcile accounts payable vendor accounts.
Investigate and resolve vendor invoice discrepancies and queries.
Effectively communicate with vendors, suppliers, as well as internal co-workers, via phone, email, or mail.
Assist with month-end closing to include reconciling intercompany transactions, maintaining schedules of intercompany purchases, etc.
Perform duties and responsibilities in an efficient and organized manner, ensuring filing of information, electronically or in hard copy form, is complete.
Assist accounting department in the preparation of accounting information required for external audits.