Accounts Payable Specialist I

Cedars-Sinai Medical Center • Los Angeles, CA

18h

About The Position

Align yourself with an organization that has a reputation for excellence! Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company’s Workplace of the Year. This annual award recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefits package that includes health care, paid time off, and a 403(B). Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals. What does the A/P Specialist do? The Accounts Payable Specialist assists with high volume processing of payments using Oracle Cloud. Includes EDI, IDR (Intelligent Data Recognition), and manually keyed invoices. Exception analysis and resolution. Supplier statement analysis and reconciliation. Customer and supplier service. Duties include: Providing assistance to Health System departments and purchase order-based suppliers. Responding to inquiries from internal and external customers. Working closely with the Supply Chain team - Purchasing and Receiving Departments. Analyzing and reconciling supplier statements. Exception resolution. Continuous improvement, identify problems, root cause discovery and resolutions. Investigate potential discrepancies from the extraction process in the IDR and EDI invoices. Reviewing and correcting actual discrepancies between invoice images and the data extracted by the imaging system by comparing the image to the data and performing multiple search and analytical functions provided by the imaging system. Correcting actual discrepancies between invoice data, using business rules and A/P system edits. Demonstrating a thorough understanding of the business rules and configuration used to optimize efficiency and problem solving within the applications. Working assigned A/P vendors using the Oracle Cloud application in accordance with policy and procedure guidelines. These work groups include but are not limited to invalid PO, rejected invoices, PO issues, duplicates and returns (credit memos) review, etc.

Requirements

• High school diploma or GED required.
• A minimum of three years of accounts payable processing or related accounts payable/accounting experience required.
• Experience with handling and managing large volumes of invoices in a computerized environment.
• Strong analytics skills.
• Intermediate MS Excel and MS Outlook skills.
• Demonstrated excellent interpersonal skills.
• Good verbal and written communication skills.

Nice To Haves

• Some college education preferred, but not required.

Responsibilities

• Providing assistance to Health System departments and purchase order-based suppliers.
• Responding to inquiries from internal and external customers.
• Working closely with the Supply Chain team - Purchasing and Receiving Departments.
• Analyzing and reconciling supplier statements.
• Exception resolution.
• Continuous improvement, identify problems, root cause discovery and resolutions.
• Investigate potential discrepancies from the extraction process in the IDR and EDI invoices.
• Reviewing and correcting actual discrepancies between invoice images and the data extracted by the imaging system by comparing the image to the data and performing multiple search and analytical functions provided by the imaging system.
• Correcting actual discrepancies between invoice data, using business rules and A/P system edits.
• Demonstrating a thorough understanding of the business rules and configuration used to optimize efficiency and problem solving within the applications.
• Working assigned A/P vendors using the Oracle Cloud application in accordance with policy and procedure guidelines. These work groups include but are not limited to invalid PO, rejected invoices, PO issues, duplicates and returns (credit memos) review, etc.

Benefits

• outstanding employee benefits including 16 days paid vacation plus 10 paid holidays
• a 403(b) and our Choice Retirement plan (100% funded by Cedars-Sinai)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED