Accounts Payable Representative

Aston Carter • Fullerton, CA

12d • $25 - $27 • Onsite

About The Position

• Invoice Processing - 40 -50 per day • Answer PO Hotline • Enter trade payables into A/Pay • Process purchases on company credit cards • Research issues with purchase orders • Create purchase orders and link to work orders and construction jobs • Enter parts onto a service work order and input invoice to accounts payable • Vendor invoice research • Call vendors and subcontractors who have not yet billed • Match vendor invoices to paid detail • Enter construction invoices to accounts payable; understand progress billing • Process checks and credit card payments to vendors • Place orders to vendors • Process incoming and outgoing mail • Work closely with the CFO • Experience with Construction Job Costing • Running Checks • Help with overhead - help with overhead processing parts and equipment -entry of parts into work orders- paying the vendors from there • Cover front desk duties on a rotation (3 times per day) Email invoices - 80% Mail invoices - 20%

Requirements

• Accounts payable
• Invoice processing
• Invoicing
• Purchase order
• Vendor management
• Microsoft excel
• Excel pivot tables
• Construction background
• Basic Microsoft excel - sorting, filtering, data entry
• Highschool diploma
• Ascent ERP

Responsibilities

• Invoice Processing
• Answer PO Hotline
• Enter trade payables into A/Pay
• Process purchases on company credit cards
• Research issues with purchase orders
• Create purchase orders and link to work orders and construction jobs
• Enter parts onto a service work order and input invoice to accounts payable
• Vendor invoice research
• Call vendors and subcontractors who have not yet billed
• Match vendor invoices to paid detail
• Enter construction invoices to accounts payable; understand progress billing
• Process checks and credit card payments to vendors
• Place orders to vendors
• Process incoming and outgoing mail
• Work closely with the CFO
• Help with overhead processing parts and equipment
• Entry of parts into work orders
• Paying the vendors
• Cover front desk duties on a rotation

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees