Accounts Payable Representative - Finance Division

Carnegie Mellon University•Pittsburgh, PA

9d•Onsite

About The Position

The Finance Division at Carnegie Mellon University is responsible for providing financial management, enterprise planning and stewardship in support of education, research, and strategic goals of the university. As part of the Controller’s Office Team, the Accounts Payable (AP) processes payments to vendors, faculty, staff and students in a courteous, timely and professional manner. AP provides excellent customer service and ensures compliance with the policies and procedures of the university. As an AP Representative, you will be responsible for performing all accounts payable functions, including but not limited to data entry, research and payment of supplier invoices, processing credit memos and supplier checks received, and researching supplier statements. Researches and resolves payable issues with campus and external representatives of the University, including maintaining the Oracle Holds report for the associated range of suppliers, as well as supplying campus representatives with pertinent Tartan Trust Card support, where necessary. Additional responsibilities include answering telephones and responding to customer service requests, adding supplier sites to the Oracle supplier table, and backing up others in the department when needed. Will also handle other general accounting responsibilities as assigned. Core responsibilities include: Process incoming supplier credit memos and refund checks, while monitoring and working with suppliers to resolve outstanding credits. Process supplier invoices by verifying the invoice for accuracy, data entering into the Oracle accounts payable system, ensuring payment to the supplier in a timely manner. This includes following all prescribed accounts payable procedures with respect to payment due dates, verification and update of payee name and address information (adding sites to the supplier table, as necessary), and ensuring that proper discount terms have been applied. Respond to external supplier and campus requests relating to invoice payments, including regular monitoring of the Oracle Holds report. Review supplier statements to ensure that recorded amounts agree with information in the Oracle accounts payable system. Will forward appropriate Tartan Trust Card data to the departments, as necessary. Other duties as assigned in the support of the Financial Operations, including attendance at departmental staff meetings or group functions, and providing backup support to other staff, as necessary. Adaptability, excellence and passion are vital qualities at Carnegie Mellon. We are searching for a team member who can effectively interact with a varied population of internal and external partners with a high level of integrity. We seek someone who shares our values and will support the university’s mission through their work.

Requirements

HS Diploma or GED
Prior Accounts Payable experience
Successful completion of a pre-employment background check
Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.
The university is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Nice To Haves

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Responsibilities

Process incoming supplier credit memos and refund checks, while monitoring and working with suppliers to resolve outstanding credits.
Process supplier invoices by verifying the invoice for accuracy, data entering into the Oracle accounts payable system, ensuring payment to the supplier in a timely manner.
Follow all prescribed accounts payable procedures with respect to payment due dates, verification and update of payee name and address information (adding sites to the supplier table, as necessary), and ensuring that proper discount terms have been applied.
Respond to external supplier and campus requests relating to invoice payments, including regular monitoring of the Oracle Holds report.
Review supplier statements to ensure that recorded amounts agree with information in the Oracle accounts payable system.
Forward appropriate Tartan Trust Card data to the departments, as necessary.
Handle other general accounting responsibilities as assigned.
Answer telephones and respond to customer service requests.
Add supplier sites to the Oracle supplier table.
Back up others in the department when needed.
Provide backup support to other staff, as necessary.
Attend departmental staff meetings or group functions.