Accounts Payable Representative

Henry Schein One•American Fork, UT

2d•Hybrid

About The Position

The Accounts Payable Representative position is responsible for accounts payable processing activities including a including vendor account management and on-boarding, invoice and returns processing, account management, payment coordination, employee expense reports, credit card administration and compliance initiatives. Preferred work arrangement is hybrid based in American Fork, Utah with up to 10% travel as needed.

Requirements

Typically 2 or more years of related experience
High School education, with some college experience, vocational training and/or on the job training
Ability to work efficiently in a high volume, fast-paced environment
Follow-up skills, prioritization, and communication skills
Strong computer skills; including email, Microsoft Word, Microsoft Outlook, Microsoft Excel, and AS400, or comparable system
Time management skills and the ability to prioritize work and meet deadlines
Attention to detail and accuracy
Customer service oriented and ability to work with complex issues
Interpersonal communication skills
Written and verbal communication skills
Ability to maintain confidential and highly sensitive information
Ability to work in a team environment
Ability to multi-task
Establish productive working relationships at multiple levels within the organization
Capacity to work under pressure

Responsibilities

Acquire and reconcile supplier statements and investigate open transactions.
Resolve open items and discrepancies identified; such as shortages, price pends, returns, chargeback’s, and SPA’s, by working directly with and following up with appropriate internal and external areas.
Present reconciliation results to supervisor.
Invoice and/or return processing activities including entry, scanning, upload and monitoring of 3-way match items. Invoice types include: Overhead, Trade and Equipment.
Adhere to compliance requirements as it relates to AP invoice entry. This includes sales tax assessments, Sunshine Act invoice identification, ensuring proper invoice approval and GL coding prior to entry, etc.
Administer invoice approval process including Authorization for Disbursement Form (ADF) and entry into ERP system approval table.
Administer payment activities for multiple payment instruments including credit card, bank check, ACH, wires, etc., ensuring proper approval and timely payment processing.
Follow-up activities related to payments including bank reconciliation inquiries, credit card processing.
Administer vendor activities including onboarding, change requests, payments terms, banking, statement acquisition, etc.
Special projects and cross training as required