Accounts Payable Representative II - Payment Processing

Select Medical•Mechanicsburg, PA

2d•Onsite

About The Position

Second level position responsible for the timely and accurate processing of third party vendor payments through the Select Medical accounts payable system. Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable payment transactions. Daily audits of invoices entered by AP Reps on the Invoice Processing team in accordance with department guidelines. Ensure all invoices chosen for audit have been entered into Oracle accurately in accordance with department guidelines (review includes vendor names, invoice numbers/naming conventions, invoice amounts and other information as per department guidelines.) Communicate required corrections to Team Lead for the Invoice Processing team. Update AP Error Tracking Log daily based on errors that are found. Modify Selected Payment Schedules Report as needed on check run day. Ensure proper documentation is obtained for Request for Payments (RFP). Review documentation and make recommendations to make processing more efficient. Prepare checks and supporting documentation as needed for mailing in a timely manner. Ensure special handling is completed as per special handling instructions. Assist team lead with identifying vendors with checks greater than $250k and work with vendors to move payment methods to electronic payment. Review uploads prepared by AP Reps on the Invoice Processing team to ensure uploaded amounts agree with the source documentation. Review vendor upload trends provided by the AP Reps preparing uploads to determine if current invoice amounts are outside of average invoice processing trends for the vendor. Identify and recommend changes that will enhance or improve current processes. Utilize Select Medical/Concentra Chart of Accounts in order to review coding of invoices as requested. Assist team lead with activities as needed, particularly on check run day. Support special projects and undertake other duties as requested.

Requirements

High school diploma or General Education Degree (GED).
Good interpersonal and communication skills.
PC knowledge - Microsoft Office Excel, Outlook (or equivalent) and Word knowledge/skills.
Experience with accounting software.
Basic Math Skills.
Ability to work in a fast paced environment and possess a personal sense of urgency.
Ability to sustain focus and attention to detail/accuracy, perform effectively when action is required and meet all requested deadlines.
Ability to perform assigned responsibilities and tasks according to policies and procedures with little or no supervision within the assigned time frame.
Ability to multi-task and take on new responsibilities without loss of continuity.

Nice To Haves

Experience working with a multiple subsidiary operating structure environment.
High volume experience in Accounts Payable with Expense Report processing.
Ability to process invoices using Markview Accounts Payable workflow software.

Responsibilities

Process third party vendor payments through the Select Medical accounts payable system.
Perform accounting and clerical duties related to accounts payable payment transactions.
Conduct daily audits of invoices entered by AP Reps.
Ensure invoices are entered accurately into Oracle according to department guidelines.
Communicate required corrections to the Invoice Processing Team Lead.
Update AP Error Tracking Log daily.
Modify Selected Payment Schedules Report as needed on check run day.
Obtain proper documentation for Request for Payments (RFP).
Review documentation and make recommendations for processing efficiency.
Prepare checks and supporting documentation for mailing.
Ensure special handling instructions are completed.
Assist team lead in identifying vendors with large checks and transitioning them to electronic payments.
Review uploads prepared by AP Reps to ensure accuracy.
Review vendor upload trends to identify processing anomalies.
Identify and recommend process improvements.
Review coding of invoices using the Select Medical/Concentra Chart of Accounts.
Assist team lead with activities, especially on check run day.
Support special projects and undertake other duties as requested.