Accounts Payable Representative

North Central Health Care • Town of Wausau, WI

18h • $22 - $24 • Onsite

About The Position

The Accounts Payable Representative is responsible for processing, tracking, and
recording vendor, staff, and credit card payments in an accurate, efficient, and
timely manner. This role ensures compliance with organizational policies,
accounting standards, and regulatory requirements while supporting internal
departments and external vendors through effective communication and
documentation management.

Requirements

• High School diploma or equivalent.
• One or more years of experience in accounts payable, or related accounting experience.
• Working knowledge of basic accounting principles.
• Strong attention to detail and accuracy.

Nice To Haves

• Associate’s degree in Accounting, Finance, or a related field.
• One or more years of experience in healthcare accounts payable.

Responsibilities

• Collect, review, and organize invoices, reimbursement requests, credit card reconciliations, and supporting documentation.
• Verify invoices for accuracy, completeness, proper approvals, and compliance with organizational policies.
• Obtain required documentation such as W-9 forms, purchase orders, receiving documentation, and authorization signatures.
• Prepare and enter accounts payable batches into the accounting system with accurate coding, effective dates, and due dates.
• Reconcile invoice batches, ACH transactions, and credit card disbursements to supporting documentation and general ledger entries.
• Identify and resolve discrepancies prior to payment processing.
• Process weekly check runs and electronic payments, ensuring totals reconcile with system reports.
• Prepare, distribute, and document payments to vendors and service providers.
• Process staff reimbursement payments in accordance with internal reimbursement policies.
• Review and reconcile credit card statements, receipts, and reconciliation forms to ensure policy compliance.
• Enter credit card and ACH disbursements accurately and balance totals to financial records.
• Prepare checks, obtain required approvals, coordinate deposits, and maintain receipts and audit trails for donated funds activity.
• Communicate with vendors and internal departments to resolve invoice issues, payment discrepancies, or missing documentation.
• Follow up on delayed approvals or incomplete submissions and escalate issues to the Manager of Accounting when necessary.
• Assist with vendor setup and maintenance, including tax documentation and compliance.
• Scan and index accounts payable documentation into Laserfiche or other document management systems.
• Maintain organized electronic and physical records in accordance with retention requirements.
• Assist with audits by preparing documentation and responding to auditor requests.
• Perform other accounting-related duties as assigned.

Benefits

• PTO, paid holidays, health insurance, dental insurance, vision insurance, on-site bistro and cafeteria, employee assistance program, newly updated facility, and more.
• As a full-time employee of NCHC, you are eligible for the Wisconsin Retirement System (WRS). The WRS is a hybrid defined benefit plan. It contains elements of both a 401(k) or defined contribution plan and a defined benefit plan. Participating staff contribute 7.2% and NCHC will match this at 100% each pay period!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees