Accounts Payable & Receivable Supervisor

Delicato Family Wines•Manteca, CA

About The Position

Under minimal supervision, the AP/AR Supervisor oversees the accounts payable (AP) and accounts receivable (AR) team, enforces internal controls, supports month-end activities and ensures compliance with company policies and accounting standards. This role provides day-to-day administrative and technical support to the AP and AR admins. This position also ensures accurate, timely processing of customer billings, collections, vendor payments and reconciliations.Functional Responsibility Supervises the day-to-day operations and assigned staff in accordance with management's direction Leads in a constructive manner by example; demonstrates and encourages a strong work ethic and fosters an environment of trust and respect Guides team in the proper use of assets and resources to avoid waste and ensure cost-effective operations Monitors performance and regularly communicates with team to achieve mutual understanding, maintain level of productivity, and deliver desired results Partners with immediate manager to determine staffing needs Ensures employees have a safe, healthy, and rewarding work environment, provides applicable safety training and resolves/reports safety issues to management Supports change initiatives and company decisions in an effective manner Immediately informs management and addresses employee issues, concerns, and complaints in an objective and confidential manner Ensures employees are trained on the policies, processes, and procedures related to functional area; maintains company and regulatory compliance during day-day-operations Adheres to departmental GPS (Performance Management) guidelines and ensures proper GPS documentation; trains employees to do the job; identifies and makes suggestions for training needs and development opportunities

Requirements

Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
5–7 years of AR/AP or general accounting experience
2-3 years of prior supervisory or lead experience required
Strong understanding of AR/AP processes and internal controls
Proficiency in accounting software and ERP systems (SAP preferred)
Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reporting)
Excellent organizational and problem-solving skills
Strong communication and leadership abilities
Ability to influence and lead a team of up to 6 direct reports

Responsibilities

Supervises miscellaneous invoicing and/or credit memos, cash application, and collections processes
Monitors customer accounts, aging reports, and credit limits
Resolves billing discrepancies and customer payment issues
Ensures timely and accurate posting of receipts
Prepares AR reports for management and assist with forecasting cash flow
Supervises invoice processing, matching, and payment cycles
Ensures timely payment of vendors in accordance with terms
Reviews and approves invoices and payment batches
Resolves vendor inquiries and discrepancies
Maintains accurate vendor records and W-9 documentation
Processes annual 1099’s
Trains, mentors, and evaluates AR/AP staff
Assigns workloads and ensures deadlines are met
Establishes and improves procedures for efficiency and accuracy
Enforces internal controls and segregation of duties
Adheres to departmental GPS (Performance Management) guidelines and ensures proper GPS documentation; trains employees to do the job; identifies and makes suggestions for training needs and development opportunities
Assesses current practices and procedures, and makes recommendations for improvements
Assists with month-end and year-end close
Prepares and reviews reconciliations and manual journal entries (AR, AP, cash, accruals)
Supports audits by providing documentation and explanations
Ensures compliance with GAAP and company policies
Performs ad hoc analysis and projects as requested