Accounts Payable & Receivable Manager

Associated Students Inc•Pomona, CA

29d•$70,304 - $84,819•Hybrid

About The Position

The Accounts Payable & Receivable (AP/AR) Manager leads ASI’s payable and receivable functions and ensures financial transactions move through accurate, timely, and well-controlled processes. This role owns the workflows for invoice payment, revenue collection, reconciliation, financial reporting, purchasing support, and related budget activity across assigned areas. It supervises staff, sets performance expectations, develops training, and makes decisions that affect multiple departments when issues involve payment timing, account accuracy, or financial controls. The position safeguards sensitive financial and personnel information and coordinates regularly with ASI departments, university partners, and vendors to resolve complex questions before they disrupt operations. By improving procedures, clarifying responsibilities, and strengthening handoffs, the role reduces repeated errors and keeps financial information dependable. Staff experience this leadership through clear direction, coaching, and consistent follow-through, while departments rely on accurate account activity and responsive support to manage their resources with confidence.

Requirements

Bachelor’s degree from an accredited college or university in Accounting, Finance, or a closely related field
4-7 years Accounting experience, including reconciliation and financial reporting
4-7 years Leadership of others experience
2-4 years Facilitation and/or training experience
Considerable knowledge of corporate accounting methods and related rules, regulations, and procedures.
Considerable Knowledge of generally accepted accounting principles and practices and proven ability to establish proper internal controls and procedures.
Considerable knowledge of cash management, disbursements, reconciliations, and financial reporting.
Ability to utilize problem-solving techniques to evaluate complex accounting problems, understand and apply applicable rules and regulations.
Knowledge and ability to develop and implement effective and efficient processes, procedures, and solutions.
Ability to plan, direct, and review a variety of accounting and related activities and meet important deadlines.
Ability to analyze financial and statistical data and prepare comprehensive financial reports with a high level of accuracy.
Knowledge of, or ability to quickly learn, CSU and ASI policies and procedures.
Possess analytical skills with the ability to identify and analyze issues to develop, recommend, and evaluate solutions.
General knowledge of the principles of personnel management and supervision and ability to effectively utilize management skills.
Ability to change priorities when needed to meet changing and overlapping deadlines.
Demonstrated ability to communicate effectively, both orally and in writing, with diverse student, staff, faculty, and community members in a courteous manner with emphasis on customer service.
Effective interpersonal skills with the proven ability to guide others in a highly collaborative manner.
Must be able to establish and maintain effective working relationships within a diverse multicultural environment.
Technical fluency with computer skills using standard office software (e.g. Microsoft Office Suite) and databases.
Knowledge of GP or other ERP financial system
Ability to work independently, use initiative and exercise judgment.
Ability to satisfactorily complete a background check (including a criminal records check)

Nice To Haves

Experience within a university or nonprofit environment preferred.

Responsibilities

Oversee accounts payable operations to ensure timely, accurate, and compliant disbursements, including weekly disbursement requests, signature verifications, purchase order requests, cash advances, travel reviews, and monthly accounts payable reconciliation
Responsible for submitting the positive pay files to initiate bank transactions for accounts payable (AP) checks, automated clearing house (ACH) and electronic fund transfer (EFT) for disbursement processing
Review Agency account activities regularly to deactivate unnecessary accounts
Responsible for the creation, development, facilitation, and assessment of all accounts payable and accounts receivable unit position training.
Oversee the management of unclaimed property (UCP), submitting required reports to the California State Controller, as required
Oversee accounts receivable processes including vault management, AR aging, invoicing, cash handling, cash audits, bank transactions, and monthly accounts receivable reconciliation.
Oversee accounting functions completed by AP & AR staff to maintain accuracy of AP & AR subledgers.
Oversee the reconciliation of general ledger and subsidiary ledgers related to AP & AR.
Ensure manual checks are processed accurately and timely.
Perform financial reporting and analysis.
Prepare correspondence and a variety of complex reports.
Responsible for the development, analysis, implementation, enforcement, and documentation of the Accounts Receivable and Accounts Payable policies and procedures.
Recommend and implement system and process improvements as it relates to the Accounts Payable and Accounts Receivable unit.
Provide guidance on and conducts research to ensure compliance with all policies and applicable regulations.
Understand, implement, and interpret policies and regulations for students, faculty, staff, external agencies, and the public.
Provides compliance assistance with reporting requirements of the University, CSU and regulatory agencies.
Responsible for the preparation, dissemination, and training of new policies and procedures for all stakeholders, including but not limited to ASI units and registered student organizations.
Assist with internal and external audit preparation.
Provides oversight for research and preparation for vendor 1099s working closely with the accounting unit to provide timely, accurate information
Responsible for recruitment, supervision, training, development, performance management, and guidance as needed to unit personnel, setting goals, and preparing evaluations of their performance, and cross-training to effectively work towards a cohesive, collaborative, and synergistic team.
Ensure assigned operations in these units are carried out in accordance with established policies and procedures based on organizational goals and generally accepted accounting standards.
Manage the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide overall units’ priorities.
Supervise the (1) FT Accounts Payable Supervisor, (1) FT Accounts Receivable Supervisor, (5) PT Accounts Payable Assistants, (2) PT Accounts Receivable Assistants.
Actively engage as an organizational leader in all ASI team learning and training as well as ASI and University meetings, task teams, and committees
Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner
Performs other related duties as assigned