Accounts Payable Processor

University of British Columbia • Vancouver, BC

3d

About The Position

The Accounts Payable Processor provides accounts payable support for multiple cost centers for Food Services for Vancouver and the Okanagan campuses within Student Housing & Community Services (SHCS). This position is responsible for ensuring that goods and services contracted and paid by the Food Services are recorded, reliable and processed in an accurate, timely and auditable manner. Duties include a proactive and customer service focused approach to AP processing, preparing ad hoc reports, and resolving data integrity issues.

Requirements

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
• High School graduation and two-year post-secondary diploma in accounting and3 years of related experience or the equivalent combination of education and experience.
• Experience with the emphasis on customer service, accounting and procurement.
• Working knowledge of Microsoft Office applications, familiarity with a computerized accounting and/or procurement systems preferred and general accounting and/or procurement practices.
• Ability to provide professional quality service to customers in a courteous, patient manner
• Ability to maintain accuracy and timeliness in performance of duties and ability to work in a team environment is also vital.
• Ability to work proactively, independently, and can effectively prioritize, multi-task and manage workflow while working under pressure to meet deadlines.
• Accuracy and attention to detail is essential.
• Must possess the ability to exercise tact and discretion.
• Effective oral and written communication skills are critical
• Demonstrated interpersonal, communication and organization skills are necessary to foster and maintain effective working relationships both internally and externally.
• Emphasis on customer service experience and pursuit of customer service excellence is essential.
• Proficient in data entry and can manage a high volume of work.

Nice To Haves

• Experience with PeopleSoft - FMS (UBC s Financial Management System) is preferred
• Knowledge of Canadian tax laws is useful.

Responsibilities

• Accurately and effectively processes AP transactions (supplier, employee, and other)
• Accurately and effectively submit add or change requests relating to vendors
• Works closely with the SHCS Purchasing team to ensure proper purchasing procedures are followed per PO policy
• Supports goals of the SHCS Purchasing team
• Acts as the primary point of escalation for AP and vendor data issues for the department
• Interprets contract terms, University policies, procedures, guidelines & Governmental regulations as they relate to PO payments. Examples include service contracts, equipment manufacturing agreements and GST/HST and/or PST self-assessment guidelines.
• Resolves ambiguities in contract terms related to invoicing
• Accurately performs the following AP activities: - Enter and process the PO, non-PO invoices, T&E reimbursements - Prepare invoice for archiving - Prepares and data enters requisitions - Verifies accuracy of information including account coding, reviews backup documentation, ensures signatures are valid - Ensure authorization and backup documentation is obtained prior to processing in the system - Assess the accuracy of GST, PST and/or HST on invoices and self-assesses such taxes where necessary - Maintain employee vendor (Non-PO; petty cash, expense claims) - Responds to queries and provides support to faculty/admin units in the preparation of reimbursements and payments, interpreting financial policies and procedures as relevant - Reconciles invoices paid to vendor statements and works with suppliers and management to ensure timely payment of outstanding invoices and credits - Assists in gathering information for month-end reporting - Resolves issues assigned to him/her within the agreed upon time limit - Prepares adjusting entries for any posting corrections, if necessary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree