Accounts Payable Manager

Healthcare Services Group • Bensalem, PA

6d • Onsite

About The Position

The Accounts Payable Manager manages all activities without the Accounts Payable Department. The Manager provides direction and guidance to the Accounts Payable Supervisors and Administrators processing timely vendor invoices, vendor payments, credit card processes, expense vouchers while maintaining accurate records and control reports. The Accounts Payable Manager prepares purchase journals, spend analysis reports for various internal and external departments, and ad hoc reports as requested. Coordinates training to administrators on accounts payable and the program/purchasing teams. The Accounts Payable Manager we are hiring, will be joining a dynamic and team-oriented department who is looking for someone to make an immediate impact. The Manager ensures that projects/ department goals are met and processes are effectively followed. Must have extensive knowledge of the A/P department and Vendor processes. Individuals must be extremely trustworthy as they will have access to confidential information on a daily basis.

Requirements

• Bachelor degree in Accounting or similar discipline
• Minimum of three years of Accounts Payable experience and at least two years in a managerial or supervisory capacity
• Able to interact effectively at all levels of the organization and with external partners.
• Ability to learn and understand the Company’s Policies and Procedures.
• Communication Proficiency / upholding total confidentiality at all times.
• Prepare reports for other departments, management, as assigned
• Strong analytical and problem-solving skills
• Proficient in MS Office Suite programs with strong excel skills, ERP Systems / Accounting software, and procurement systems preferable in a multiple-company environment.

Responsibilities

• Manage the AP Workflow and team to ensure timely and accurate payments to all Vendors and Employees.
• Ensure all internal control procedures are understood by the team and they are performed as required.
• Oversee administration Expense reporting software, including reporting and accounts reconciliations.
• Reviews and analyzes vendor invoices and weekly/monthly spend to track out of periods or missed transactions.
• Must communicate & follow up effectively with all vendors and Employees on a timely basis.
• Review vendor statements and reconcile missed invoices and identify discrepancies and credits.
• Reviews and codes vendor invoices to ensure correct coding and their timely processing
• Manage AP Settlements from multiple checking account, process, reconciliations, and reporting.
• Must be familiar with digital vendor files (W-9) and 1099 processes
• Weekly & monthly AP aging reports
• Reviews cash disbursements and approves settlements for Banking ACH/EFT, Checks, Bank wires and Credit cards if needed
• Manage accounts payable and program analyst team of approximately 15-20 and their workflow.
• Communicates all activities to SVP of Finance.

Benefits

• An array of medical, dental, vision, and other supplemental health insurance offerings.
• Free telemedicine and Prescription Drug Program
• Paid holiday and vacation days.
• Investment opportunity available to all eligible employees after two years of service.
• FREE access for employees and their families for health, financial, and family services to support our employees' welfare and mental and physical health.
• We strive to recognize employees who live out our Company Purpose and are committed to #GoingBeyond for our Client, Resident, and Employee Communities!
• A 501(c)(3) nonprofit formed by HCSG to serve as a charitable employer-sponsored disaster relief organization to provide emergency, hardship, and disaster assistance, to HCSG employees and their dependents or family members.
• Ongoing support and training for role-specific and industry practices with opportunities for career advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager