Accounts Payable Manager

Buchanan Group•Indianapolis, IN

About The Position

We are seeking an experienced Accounts Payable Manager to lead a multi-entity AP function—including invoice processing, payments, credit card program oversight, month-end close support, and process improvements and automation —while ensuring accuracy, compliance, strong internal controls, and effective team leadership. Summary: The Accounts Payable Manager oversees the full accounts payable function across multiple entities, ensuring timely, accurate, and cost-effective processing of all vendor invoices, payments, and related financial transactions. This role also oversees the employee credit card program, including monthly credit card expense reconciliation and preparation of leadership summary reports. The AP Manager provides leadership to the AP team, strengthens internal controls, partners with internal departments and vendors, and ensures compliance with company policies, GAAP, and regulatory reporting requirements. Additionally, the AP Manager plays a key role in month-end close, financial accuracy, and continuous process improvement initiatives within the payables cycle.

Requirements

Minimum 2–4 years of accounts payable experience, including 1+ year in a senior or leadership capacity preferred.
Strong understanding of the accounting cycle and general ledger impact of AP activities.
Experience with SAGE 100 or similar accounting systems.
Excellent attention to detail, organizational skills, and analytical abilities.
Strong communication skills with the ability to collaborate across departments and vendors
High school diploma required; associate or bachelor’s degree in Accounting, Finance, or Business preferred.
Minimum of 2 years of professional finance/accounting experience required; AP leadership experience strongly preferred.
Experience in environments requiring multi-entity processing and strong internal controls is beneficial.
Accounts Payable Specialist role in an office-based environment
Primary responsibilities include processing invoices, payments, and reconciliations
Frequent communication with customers and employees via phone and email
Requires strong attention to detail and organizational skills
Position involves prolonged periods of sitting at a computer

Responsibilities

Manage the daily operations, workflow, and performance of the Accounts Payable department.
Oversee the review and approval of vendor invoices for multiple entities, ensuring accurate matching to purchase orders, contracts, and receipts.
Ensure accurate expense, capital, and accrual coding for all invoices and credit card transactions within SAGE 100.
Oversee employee credit card program, including monthly credit card expense reconciliation and leadership summary report
Enforce compliance with company purchasing policies, approved terms, and internal controls.
Serve as the primary escalation point for vendor inquiries, payment discrepancies, and internal questions.
Manage weekly and scheduled payment runs, including review and approval of check batches, ACH transactions, and wire transfers.
Maintain accurate and organized vendor files, documentation, and audit-ready records.
Conduct internal audit and compliance reviews of invoices, reimbursement requests, and check requests to ensure proper controls and processing accuracy.
Oversee month-end AP close activities, including ledger reconciliation, accrual validation, and AP aging review.
Generate and review month-end sales tax reports, ensure completion of filings, and process timely payments.
Ensure proper vendor setup, including collection of W-9s and other compliance documentation.
Manage year-end 1099 reporting, including data review, production, and filing.
Maintain strong vendor relationships while supporting cost control and process efficiency.
Identify and lead process improvement initiatives, system enhancements, and workflow optimizations.
Train, support, and develop AP team members on policies, procedures, and best practices.