Accounts Payable Manager
About The Position
Family Focus is your partner in building strong families across the Chicago Metropolitan area! We're here to support families and their children including emergency assistance, child welfare services, family support services, educational programs, and more. Our goal? To help our communities thrive and reach their full potential! With 11 centers already up and running, we're eager to expand our reach and make an even bigger impact. That's why we're on the lookout for passionate individuals who share our vision to join our team as we grow and serve more families. Are you ready to make a difference? We want you to be a part of our journey! Reporting to the Controller , the Accounts Payable Manager responsible for all financial and administrative functions within the Accounts Payable cycle, including invoice processing, vendor payments, and employee reimbursements. This role requires a highly organized and detail-oriented professional with strong problem-solving abilities and the capacity to manage multiple priorities efficiently. The ideal candidate will demonstrate exceptional accounting and communication skills, along with a proven record of success in managing Accounts Payable operations. The successful individual will bring deep technical expertise in financial processes and procedures, as well as proficiency with accounting software and automation tools.
Requirements
- Bachelor’s degree in finance, accounting, or related field.
- At least 5 years of experience in high volume accounts payable processing, preferably in a nonprofit environment.
- Thorough knowledge of dual-entry accrual accounting.
- Experience with reconciliations of general ledger and expense accounts.
- High capacity for dealing with detailed information over multiple programs and funders.
- Experience working in Blackbaud FE NXT accounting software.
- Strong compliance orientation with a commitment to maintaining integrity and accountability in all financial operations.
- Strong proficiency in Microsoft Suite of tools, primarily Excel.
Responsibilities
- Responsible for the full Accounts Payable cycle, ensuring accuracy and efficiency in all processes.
- Process invoices and payments in a timely and accurate manner in a high volume environment.
- Reconcile vendor statements and promptly resolve discrepancies or payment issues.
- Develop and maintain strong relationships with vendors and suppliers to support effective communication and service.
- Negotiate favorable payment terms and manage vendor performance.
- Prepare, review, and analyze Accounts Payable reports to support financial decision-making.
- Implement and monitor internal controls over accounts payable operations.
- Coordinate month-end and year-end closing activities related to Accounts Payable.
- Mentor accounting interns, providing guidance on Accounts Payable procedures.
- Identify and execute opportunities for process improvements, automation, and increased efficiency.
- Assist with internal and external audits by preparing and providing required documentation.
- Manage the Accounts Payable ledger to ensure completeness, accuracy, and integrity of data.
- Maintain organized and up-to-date financial records and documentation.
- Collaborate cross-functionally with other departments to enhance workflow and streamline operations.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
