Accounts Payable Manager

The New England Conservatory of Music•Boston, MA

31d

About The Position

The New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With approximately 750 music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Division of Expanded Education delivers training and performance opportunities for children, pre-college students, and adults. Job Summary: The Accounts Payable Manager is responsible for managing the full-cycle accounts payable process, including invoice processing, payment execution, and resolving payment discrepancies.

Requirements

Bachelor's Degree in Accounting, Finance, or Business, or equivalent experience
At least 3 years of hands-on-accounts payable experience
Understanding of banking processes and requirements, including wire, ACH and foreign currency transactions globally
Strong analytical and problem-solving skills with close attention to detail
Proven ability to collaborate with other functional areas
Demonstrated ability to manage multiple priorities
Excellent verbal and written communication skills
Proven track record of being a self-starter driven for results
Proficiency with ERP systems and Microsoft Office Tools (Excel, Word)

Nice To Haves

Experience in a Higher Education or non-profit environment preferred

Responsibilities

Oversee, review, and process a high volume of invoices and other transactions for timely payment
Communicate with and assist departments regarding the receiving and approval of invoices. Secure appropriate approvals and ensure compliance with internal payment policies
Ensure costs are assigned to the correct general ledger accounts
Research and reconcile any invoice balance and credits and communicate with vendors regarding invoice discrepancies and invoice payments
Manage weekly disbursements via check runs, ACH, EFT, and outgoing wire payment transactions in both US dollars and foreign currency
Reviews and processes independent contractor payments for US and Non-US vendors
Processes and ensures filing of 1099 and 1042.
Review accounting and accounts payable procedures and reports for accuracy, and recommend changes or improvements in the Conservatory's accounting processes, operations, and internal control processes.
Assist in the implementation of new technologies to improve administrative processes
Provide excellent customer service, interacting with Conservatory colleagues and vendors.
Establish and maintain cooperative working relationships to accomplish the objectives of the Business Office.
Educate Conservatory faculty and staff regarding Accounts Payable policies and procedures.
Maintain knowledge of tax compliance for vendor requirements relating to accounts payable and ensure systems and processes are in place for full compliance for US and Non-US vendors.
Provide reports and reconciliations to support processes. Ensure compliance with federal and state regulations governing payments for vendors, including companies and consultants.
Attend trainings as required and assist in all areas of the Business Office as needed.
Back up to other accountants and staff during vacation, personal, sick, and peak times
Perform other duties as assigned