Accounts Payable Manager

Public Health Solutions • New York, NY

8d • Hybrid

About The Position

Health disparities among New Yorkers are large, persistent, and increasing. Public Health Solutions (PHS) exists to change that trajectory and support New Yorkers and their families in achieving optimal health and building pathways to reach their potential. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org [https://www.healthsolutions.org/].

We seek an experienced and highly organized, detailed oriented and experienced Accounts Payable Manager (AP) Manager, to lead and manage the full Accounts Payable function. This role is responsible for ensuring accurate, timely, and compliant processing of all payments, maintaining strong internal controls, supporting audits, and providing excellent customer service to internal and external stakeholders. The AP Manager will supervise a team of three staff members and operate effectively in a fast-paced, mission-driven nonprofit environment.

Requirements

• Bachelor’s degree in accounting or finance, or equivalent combination of related education and experience.
• Minimum 5 years of progressive accounts payable experience.
• Prior supervisory or management experience required.
• Proficiency with accounting software Intacct and Microsoft Excel.
• Strong analytical skills, accuracy and attention to detail.
• Knowledge of nonprofit accounting standards.
• Excellent organizational and communication skills.
• Proven ability to thrive in a fast-paced, high-volume environment.
• Extremely detail-oriented with a strong commitment to accuracy.
• Strong problem solving and process improvement mindset.
• Ability to manage multiple priorities and deadlines.

Nice To Haves

• Intacct
• Microsoft office (Excel, Word- Outlook)

Responsibilities

• Oversee the full-cycle accounts payable process, including PO, Invoice verification, coding, approvals and payment processing.
• Ensure accuracy, timeliness, and compliance with organizational policies, grant requirements, and regulatory standards.
• Maintain strong internal controls to prevent errors, duplication, and fraud.
• Monitor aging reports and resolve outstanding payables in a timely manner.
• Ensure company policies and procedures are being followed.
• Resolve payment or billing issues with vendors.
• Ensure accuracy, timeliness, and efficiency in job assignments to the AP Team and to meet organizational needs.
• Supervise, train, mentor and evaluate a Team of three AP staff members.
• Prepare documentation and schedules for audits and financial reviews.
• Support year-end close and audit preparation activities.
• Generate and prepare tax forms and filings such as 1099 vendor reports and IRS Form 1096
• Identify process improvements and efficiencies within AP Workflows.
• Provide excellent customer service to internal department, vendors and partners.
• Communicate clearly, professionally and effectively in written and verbal formats.
• Support ad hoc financial analyses and special projects as assigned.

Benefits

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403(b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing trainings and continuous opportunities for professional growth and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level