Accounts Payable Manager

Merz North America•Raleigh, NC

About The Position

Founded in 1908, Merz is a successful, family-owned specialty healthcare company with a rich history. As a leading global aesthetics business, our award-winning portfolio of injectables, devices, and skincare products empowers healthcare professionals to enhance confidence through aesthetic medicine. Our purpose is to fuel confidence by helping people look better, feel better, and live better. We believe you do not have to choose between living life and making a living. Live your best life with Merz Aesthetics. A Brief Overview The Accounts Payable Manager oversees all AP operations, including invoice processing, payment execution, and compliance activities, ensuring accuracy and efficiency across processes. This role manages a small team, collaborates with cross-functional partners, and drives continuous improvement initiatives to strengthen financial controls and support organizational goals. The AP Manager also serves as a key point of contact for internal stakeholders and vendors, ensuring timely resolution of issues and clear communication of policies.

Requirements

Associates Degree
4-year degree in Business / Accounting
7+ years' work experience in Accounts Payable with 3+ years of people management
1099 Filing Experience
Proficient in Accounts Payable processing and related systems
Proficient in MS Office Products (Word, Excel, Outlook)
Close Attention to Detail
Good communication and time management skills

Nice To Haves

Bachelor's Degree Business and Accounting
SAP Experience
Ariba Experience
New Systems implementation

Responsibilities

Lead Day-to-Day Accounts Payable Operations: Oversee daily invoice processing, including PO and Non-PO invoices, and manage various vendor-specific processes.
Monitor and resolve Ariba failures, tax exceptions, and routable invoice requests.
Ensure timely and accurate posting and clearing of invoices.
Review and approve payment runs, including ACH, FX, and check payments.
Monitor bank activity for returned payments and manage stop/void checks.
Oversee customer rebate check processing.
Complete ad hoc requests (Auto Draft payments for CC fees, AMEX non-compliance fees, Shopify, Routable, tax payments, and other requests)
Ensure proper clearing in SAP for payments.
Vendor Setup & Collaboration Collaborate with the Purchasing team in Wisconsin on vendor setup and maintenance.
Ensure accurate vendor data entry, including banking information, and compliance with AP-specific requirements.
Coordinate to resolve vendor-related issues promptly.
Reconciliations & Reporting Prepare and review AP aging reports and month-end accrual logs.
Prepare and upload GR/IR reports and month-end reconciliations in our financial close tool, FloQast.
Complete assigned reviewer tasks in FloQast to support financial close.
Approve duplicate payment reports.
Compliance & Controls Serve as ICFR control owner and maintain adherence to internal controls.
Execute 1099 filings, review B-Notices, and ensure timely IRS submissions.
Support internal and external audit requests with accurate documentation.
Process Improvement & Communication Drive process enhancements to increase efficiency, accuracy, and scalability in AP operations.
Lead and support the implementation of new systems and automation tools, including artificial intelligence (AI) solutions.
Collaborate with Finance, Tax, Treasury, and Purchasing teams to resolve escalations and ensure alignment on projects and policies.
Clearly communicate AP policies, deadlines, and system updates to internal stakeholders and vendors.
Team Management & Development Lead and supervise the AP team of two, plus temporary staff as needed.
Set clear goals, delegate tasks, and provide coaching and feedback.
Conduct performance evaluations and foster a collaborative, high-performing environment.