Accounts Payable Manager

ADVANCED MEDAESTHETIC PARTNERS INC • Dallas, TX

2d

About The Position

The Accounts Payable Manager is responsible for overseeing and managing the accounts payable function within the finance department of the organization. The individual in this role ensures accurate and timely processing of invoices, maintains vendor relationships, reconciles accounts payable transactions, and provides leadership to the accounts payable team. This position plays a critical role in maintaining financial integrity and supporting the organization's overall financial goals. Position Overview (other duties and tasks may be assigned): • Assumes leadership in overseeing the month-end close processes for Accounts Payable. • Acts as the system administrator for the Sage Intacct accounts payable module. • Ensures meticulous and timely recording of all accounts payable transactions within the appropriate accounting period. • Conducts thorough investigations into accounts payable issues when necessary. • Recruits, onboard, supervises, and trains members of the accounts payable team. • Ensures precise input of invoices into the system. • Facilitates accurate and prompt processing of payments. • Implements proper accrual procedures for invoices not yet entered prior to the month-end close. • Develops comprehensive processes and procedures for accounts payable operations. • Establishes robust financial controls pertaining to accounts payable activities. • Cultivates strong professional relationships with vendors and colleagues. • Delivers consistent exceptional levels of customer service, both internally and externally. • Reviews and approves invoices, ensuring accuracy, appropriate coding, and compliance with company policies. • Oversees the timely and accurate processing of payments to vendors, ensuring adherence to payment terms and conditions. • Coordinates with internal stakeholders to resolve any issues related to invoices, payments, or vendor accounts. • Implements and maintains efficient accounts payable procedures and controls. • Performs regular reconciliation of accounts payable transactions, ensuring accuracy and completeness of records. • Prepares and analyzes accounts payable reports, including aging reports, cash flow projections, and expense analyses. • Ensures the proper flagging and capture of transactions in order to accurately process and publish annual 1099s.

Requirements

• Strong knowledge of accounting principles, financial controls, and accounts payable processes.
• Proficiency in using accounting software and ERP systems.
• Excellent attention to detail and accuracy, with the ability to work effectively in a fast-paced environment.
• Strong analytical and problem-solving skills, with the ability to identify process improvement opportunities.
• Excellent communication and interpersonal skills to collaborate with internal and external stakeholders.
• Demonstrated leadership abilities and the capacity to motivate and develop a team.
• Strong organizational and time management skills to meet deadlines and manage multiple priorities.
• Knowledge of relevant regulations and compliance requirements (e.g., GAAP, IRS guidelines).
• Ability to adapt to change and embrace technological advancements in the field.
• Collaborates and openly communicates with the team to manage projects, solve problems, discuss challenging issues, and develop solutions to benefit the company.
• A creative problem solver with ability to adapt in a fast-paced environment.
• Desire to continue to grow professionally, passion for winning, along with a sense of urgency and continuous improvement drive.
• Strong problem-solving skills and an intellectual curiosity to understand issues and processes.
• Bachelor's degree in accounting, finance, or a related field preferred.
• 3-5 years of previous experience in accounts payable management, including supervisory responsibilities.
• Skills (both written and verbal), strong organizational skills, the ability to work well under pressure, and proficiency in relevant software and technology.
• Employees must comply with all applicable laws, regulations, and organizational policies relating to data privacy, confidentiality, and security.
• This position requires regular use of discretion and judgement.

Nice To Haves

• Experience with electronic invoicing systems is a plus.

Responsibilities

• Assumes leadership in overseeing the month-end close processes for Accounts Payable.
• Acts as the system administrator for the Sage Intacct accounts payable module.
• Ensures meticulous and timely recording of all accounts payable transactions within the appropriate accounting period.
• Conducts thorough investigations into accounts payable issues when necessary.
• Recruits, onboard, supervises, and trains members of the accounts payable team.
• Ensures precise input of invoices into the system.
• Facilitates accurate and prompt processing of payments.
• Implements proper accrual procedures for invoices not yet entered prior to the month-end close.
• Develops comprehensive processes and procedures for accounts payable operations.
• Establishes robust financial controls pertaining to accounts payable activities.
• Cultivates strong professional relationships with vendors and colleagues.
• Delivers consistent exceptional levels of customer service, both internally and externally.
• Reviews and approves invoices, ensuring accuracy, appropriate coding, and compliance with company policies.
• Oversees the timely and accurate processing of payments to vendors, ensuring adherence to payment terms and conditions.
• Coordinates with internal stakeholders to resolve any issues related to invoices, payments, or vendor accounts.
• Implements and maintains efficient accounts payable procedures and controls.
• Performs regular reconciliation of accounts payable transactions, ensuring accuracy and completeness of records.
• Prepares and analyzes accounts payable reports, including aging reports, cash flow projections, and expense analyses.
• Ensures the proper flagging and capture of transactions in order to accurately process and publish annual 1099s.

Benefits

• Health & Wellness – comprehensive medical, dental, and vision coverage to keep you feeling your best
• Future Security – retirement savings with employer contributions, plus life insurance and disability coverage
• Beauty Budget – enjoy exclusive employee perks on treatments, products, and services, with allowances that grow each year
• Community & Recognition – access to AMP’s network of injectors and KOLs, plus recognition programs that celebrate your achievements
• Recharge Time – flexible PTO and holiday closures to support balance and well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Manager