Accounts Payable Manager

Ahima • Chicago, IL

5h

About The Position

The American Health Information Management Association (AHIMA) is a global nonprofit, membership association for health professionals involved in the health information management needed to deliver quality health care to the public. We do this by providing education, certification, professional development, and advocacy. We have more than 60,000 members and credential more than 100,000 AHIMA health information professionals. In our mission to empower people to impact health, our core values guide our business and our actions. We have integrity in our work and relationships. Our passion for doing the right thing and sharing knowledge and resources makes us trustworthy, credible, and accountable leaders. We act boldly with intention. We go after big ideas and big challenges with purpose because we recognize the influence and impact our work on people's health, safety, and well-being. We are inclusive so that humans are at the center of everything we do. We see the whole person and respect the inherent dignity of every human. We make space for different voices and opinions to help us get the best results.
At AHIMA, we come to work every day to help make healthcare better through the trusted use of health information - from the operating room to a smartwatch - no matter when or where it is accessed.
The purpose of this role is to manage the procurement process for AHIMA major vendors, and purchase cards to ensure the organization is complaint and efficient in accounts payable services.

Requirements

• Bachelor's degree in Business Administration, Accounting or other Business-related discipline.
• Minimum of 7 years of progressive experience.
• Demonstrated time management, multi-tasking, and project management skills; ability work independently.
• Strong analytical and problem-solving skills.
• Good verbal and written communication to a wide variety of audiences.
• Microsoft Office Proficient (i.e., WORD, EXCEL, PowerPoint).
• Takes personal responsibility for every member/customer interaction (internal or external).
• Provides best-in-class service to build customer loyalty and extend member/customer retention.
• Handles all member/customer interactions professionally and demonstrates appropriate confidentiality.
• Provides timely resolution of member/customer inquiries and facilitates problem resolution.
• Demonstrates active listening skills, attending to the conversation and asking clarifying questions.
• Adds constructively to conversations, cultivating a healthy exchange of ideas and providing opinions in a productive manner.
• Establishes and maintains effective work relationships and works cooperatively in group situations.
• Addresses and resolves conflict effectively.
• Offers assistance, resources, and support to co-workers.
• Considers both short- and long-term implications/risks of decisions.
• Conducts thorough search for information, evaluates alternatives, and chooses the appropriate course of action based on objective data as much as possible.
• Exercises judgment and independent actions within limits of authority.
• Includes appropriate people in decision-making process.
• Demonstrates ability to take responsibility and holds oneself accountable for results.
• Takes initiative to suggest improvements, seek additional responsibility, and solve problems.

Responsibilities

• Manage the end-to-end AP process (invoices, coding, payments, and expense reports)
• Reconcile vendor statements monthly
• Manage vendor relationship - Respond to internal and external inquiries in an effective, efficient and professional manner
• Oversee travel service and utilization of credit cards
• Cash Management - Assist the controller in monitoring daily cash inflows and outflows, ensuring sufficient funds for operations.
• Assist in Month end close.
• Overseeing and managing the travel expenses, and purchasing card
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
• Provide consultative guidance to management team on identification of new vendors/service providers.
• Processe daily invoices, complete vendor set-up, and escalate communication when necessary.
• Manage travel management system, analyze and prepare reports; monitor utilization and recommend process improvements.
• Prepare journal entries for month end close.
• Assist with reconciliation of cash accounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level