Accounts Payable Manager

Aston Carter•Jacksonville, FL

11d•$48 - $56•Onsite

About The Position

The Accounts Payable Manager leads the full procure-to-pay cycle, oversees a team of accounts payable specialists, and ensures accurate, timely, and compliant processing of all vendor-related transactions. This role combines hands-on operational ownership with team leadership, vendor relationship management, and active participation in financial reporting and process improvement initiatives within a dynamic, growth-oriented environment.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field strongly preferred.
7+ years of experience in accounts payable or related accounting functions.
2+ years of supervisory or team leadership experience.
Strong understanding of accounting principles, accounts payable processes, and financial reporting practices.
Hands-on experience with accounts payable operations, including three-way match, reconciliation, and general ledger interaction.
Proficiency with accounting systems and Microsoft Office applications, particularly Excel, including use of pivot tables.
Strong analytical, problem-solving, and decision-making abilities.
Demonstrated ability to prioritize tasks, manage multiple responsibilities, and work effectively in a fast-paced environment.
High level of attention to detail and accuracy, with the ability to meet deadlines under pressure.
Commitment to ethical conduct and professional integrity in all financial operations.
Proven ability to supervise and develop accounts payable staff.

Nice To Haves

Experience with Infor Syteline or a similar ERP system is preferred.
2+ years of accounting experience within a manufacturing or plant environment is a plus.
Ability to support organizational change initiatives and business growth aligned with strategic goals.
Experience producing annual 1099s and managing vendor tax documentation such as W-9s.
Background in optimizing cash flow through effective disbursement scheduling.
Demonstrated capability in process improvement and streamlining financial procedures.
Strong vendor relationship management skills, including dispute resolution and issue escalation.

Responsibilities

Oversee the entire procure-to-pay process from invoice receipt through payment execution, ensuring accuracy, completeness, and timeliness in all transactions.
Lead, manage, and mentor the accounts payable team, setting clear objectives, conducting performance evaluations, and supporting professional development to build and maintain a high-performing function.
Develop and maintain strong relationships with vendors, including establishing new accounts and promptly resolving invoice or payment discrepancies.
Produce annual 1099 forms for vendors and subcontractors, ensuring compliance with applicable reporting requirements.
Assist in preparing financial reports related to accounts payable, including aging reports and cash flow forecasts, and contribute to overall financial management and strategy.
Reconcile accounts payable and vouchers payable aging reports to the general ledger to ensure accuracy and completeness of financial records.
Ensure the team’s work adheres to internal controls, company policies, and external regulations affecting the accounts payable function, including support for auditing processes and maintaining documentation for compliance.
Manage vendor onboarding to ensure standard terms and conditions are documented and W-9 forms are collected and maintained.
Manage the schedule of disbursements to optimize cash flow while ensuring timely payments to vendors and suppliers.
Serve as the primary point of contact for resolving complex accounts payable issues, including vendor disputes and internal discrepancies.
Review vendor invoices to ensure accurate accrual and application of sales and use taxes.
Prepare accounts payable accruals for materials received and freight charges incurred but not invoiced at month-end close.
Collaborate on process improvement initiatives aimed at streamlining accounts payable procedures and enhancing overall efficiency and accuracy.
Maintain, replenish, and reconcile the petty cash fund as required.
Supervise and manage Accounts Payable Specialists, providing direction, coaching, and support to ensure operational excellence.