Accounts Payable Manager

External Ocean State Job Lot • North Kingstown, RI

1d • $80,000 - $100,000 • Hybrid

About The Position

The Accounts Payable (“AP”) Manager role at Ocean State Job Lot (“OSJL” and “Company”) provides direction and guidance to the team responsible for processing accounts payable and vendor services. This includes overseeing the accurate maintenance of records, invoice verification, discount computation, expense coding, and voucher preparation. The AP Manager role collaborates closely with the AP team, OSJL leadership, and external partners to optimize performance, foster innovation, and drive impactful results.

Requirements

• An Associate's or Bachelor’s degree in accounting, finance, or related field is preferred.
• 10 or more years of accounts payable experience in a high-volume environment is required.
• Experience with accounts payable, including a fluent understanding of the three-way matching process and a procurement system, is required.
• Proficient in MS Excel and/or Google platforms (i.e., Sites, Slides, Drive, Docs, Sheets).

Nice To Haves

• Retail industry experience is a plus.
• Proficiency in Oracle Accounts Payable and Procurement cloud suite is preferred.
• 3 or more years of experience in a supervisory role is preferred.

Responsibilities

• Provide leadership and guidance to the AP team.
• Manage daily tasks and project work related to accounts payable and procurement processes.
• Manage associate performance, write performance reviews, provide coaching and feedback, delegate tasks, and confirm timely completion of work.
• Assist with hiring, coaching, and disciplinary actions for team members, as well as train and mentor team members.
• Oversee the processing of vendor invoices to ensure timeliness and accuracy.
• Lead all period-end closing and reconciliation activities.
• Maintain fiscal information, files, and records to provide up-to-date reference and audit trail for compliance.
• Review and manage accounting reports and AP registers to ensure accuracy.
• Process and submit year-end 1099 reports and forms, prepare reports for proper allocation of sales taxes by state, and maintain compliance with all applicable federal and state laws and regulations.
• Work closely with leadership in OSJL’s treasury department and the team to optimize the Company’s strategic goals for cash management and payment types (ACH, wire transfers, credit cards).
• Implement and maintain internal controls to promote accurate record-keeping and compliance with Company policies.
• Support internal and external audits by providing documentation and explanations as required.
• Prepare and analyze various AP reports for owners, leadership, and internal departments, as needed.
• Maintain positive relationships with key vendors; respond to elevated concerns or inquiries from owners, leaders, and suppliers.
• Oversee associate participation and task completion for all AP team projects, including quarterly testing of accounts payable system and procurement system upgrades.
• Coordinate assistance for OSJ’s Oracle system team with troubleshooting AP and procurement issues; provide business requirements and system recommendations when applicable.
• Effectively utilize virtual means to communicate efficiently and work independently under remote conditions, as applicable.

Benefits

• Competitive Paid Time Off (PTO)
• Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more.
• 401K Program
• Flexible Spending Account (FSA)
• Tuition Reimbursement
• Associate Store 30% Discounts
• Enjoy complimentary access to OSJL-owned vacation properties, along with discounted gym memberships and 20% off at OSJL affiliated restaurants.
• Free lunch Fridays

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree