Accounts Payable Manager

AMIkids•Town "n" Country, FL

46d

About The Position

The Accounts Payable Manager is a hands-on leadership role responsible for overseeing all aspects of the Accounts Payable (AP) function in a dynamic, multi-entity, multibank account environment; ensure timely and accurate processing of vendor invoices, payments, expense reimbursements, and month-end close activities; supervise and mentor a team of AP specialists, driving efficiency, accuracy, and strong internal controls while partnering collaboratively with cross functional teams.

Requirements

BS in accounting, finance, or related business discipline
5+ years’ experience in high volume accounts payable environment as an Accounts Payable Manager
Proficiency in Microsoft Office Suite with advanced Microsoft Excel skills (pivot tables, VLOOKUPs) is essential
Strong interpersonal skills to collaborate across departments and negotiate with vendors
Knowledge of financial transaction flows, including system interfaces
An ability to work in multiple systems

Responsibilities

Manage full-cycle accounts payable operations across multiple legal entities and multiple bank accounts
Process high‑volume vendor invoices, ensuring accuracy, proper coding, and compliance with company policies
Review and approve AP batches, vendor setup, and changes
Oversee weekly payment runs (ACH, wires, checks) and coordinate intercompany settlements
Research discrepancies in financial information and/or documentation (e.g., purchase orders, vendors, invoices, etc.) to ensure accuracy and adherence to procedures before processing
Resolve complex vendor issues, discrepancies, and escalations
Communicate with vendors/contractors to resolve issues and obtain additional information where required
Maintain AP aging reports and ensure timely payment of obligations
Administer Team Member expense reimbursement programs and company credit card reconciliation
Ensure adherence to internal controls, approval hierarchies, segregation of duties, and audit standards
Maintain accurate vendor records and ensure compliance with IRS regulations (W‑9, 1099 reporting)
Support internal and external audits by preparing documentation and responding to inquiries
Reconcile a variety of accounts and reports for ensuring accuracy
Prepare cash requirement forecasts and month-end accruals
Participate in monthly close activities and perform month-end reconciliation of A/P Aging
Collaborate with the Operations team to train on AP policies and procedures, develop and implement process improvements
Develop and maintain AP policies, process documentation, and SOPs
Perform manager functions for the accounts payable department, including interviewing and recommending the hiring of new Team Members; providing or arranging for training; evaluating performance; and recommending personnel actions to ensure adequate and competent staffing
Plan work assignments, evaluate work performed, and provide direction and decisions in handling procedural and technical problems. Monitor work outcomes and provide metric data for management
Implement AP automation tools and refine workflows to reduce manual errors and increase efficiency
Provide AP metrics and KPIs to leadership, including cash disbursement trends and vendor spending analysis
Assist with special projects and other duties as assigned