Accounts Payable Manager

Rockforce • Nashville, TN

5d • Onsite

About The Position

The Accounts Payable Manager is responsible for overseeing and executing RockForce's daytoday accounts payable operations, corporate credit card expenses, and employee expense reimbursements. This role plays a key part in supporting monthend close activities, accruals, and active cash outflow management. This is a handson role requiring close coordination with Accounting, Payroll, Operations, and Production teams. The position is based in Whites Creek, TN and requires a majority in-office presence to support collaboration and operational workflows.

Requirements

• 5+ years of progressive accounts payable experience, including experience managing or leading AP processes.
• Strong understanding of AP accounting, accruals, and expense management.
• Experience working with corporate credit cards and employee reimbursements.
• High attention to detail and strong organizational skills.
• Ability to work effectively in a fastpaced, deadlinedriven environment.

Nice To Haves

• Experience in live events, production, staffing, payroll services, or projectbased accounting environments.
• Prior experience supporting monthend close in a multientity or multiproject organization.
• Familiarity with accounting systems and expense management tools.

Responsibilities

• Manage the full AP lifecycle, including invoice intake, coding, approval routing, and timely payment processing.
• Ensure accurate vendor setup and maintenance, including W9 compliance and payment terms.
• Resolve invoice discrepancies and respond to vendor inquiries in a professional and timely manner.
• Oversee corporate credit card expense processing and reconciliation.
• Manage employee expense reimbursements, ensuring compliance with RockForce policies and proper documentation.
• Partner with employees and managers to ensure expenses are approved, coded correctly, and processed on schedule, consistent with RockForce's established expense reporting processes.
• Support monthend close by preparing and reviewing APrelated accruals and reconciliations.
• Ensure expenses are recorded in the correct accounting period, particularly for projectbased and live event activity.
• Collaborate with Accounting leadership to improve close accuracy and timeliness.
• Monitor and manage cash outflows related to vendor payments, credit cards, and reimbursements.
• Assist in shortterm cash forecasting related to AP activity and payment timing.
• Recommend payment scheduling strategies that balance vendor relationships and cash flow priorities.
• Identify opportunities to streamline AP, expense, and reimbursement workflows.
• Ensure internal controls and documentation standards are followed.
• Support audits and adhoc reporting requests related to accounts payable and expenses.

Benefits

• Competitive Wages
• Eligible employees may participate in comprehensive health, dental, and vision insurance plans, as well as a 401(k) plan, once qualification requirements are met.
• Opportunities for professional development and advancement
• Work in a collaborative, operationally focused finance team.
• Opportunity to shape and improve AP and expense processes as the company scales.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 1-10 employees