Accounts Payable Manager

Morgan Street Holdings•Chicago, IL

3d•Hybrid

About The Position

The Marketing Store is a global company that brings the spirit of brands to life. Our clients include a wide range of the world’s top brands and marketers. We have a positive culture and work environment that promotes personal and professional growth. Having developed an insightful, strategic, brand-building process for creating advertising campaigns, we have adapted this same thinking to promotions, digital, direct, the Internet, CRM, premiums and events. The result is unique solutions that cover the gamut of marketing channels. The Accounts Payable Manager ensures accurate and timely invoice and expense report processing, vendor payments, and compliance with policies and regulations. This role leads the AP team, manages vendor relationships, drives process improvements and supports audits while maintaining strong controls and reporting.

Requirements

5+ years of experience in accounts payable or similar accounting roles, including at least 2 years in a supervisory capacity.
Bachelor’s degree in accounting or finance.
Deep understanding of AP processes, vendor invoice management, and payment cycles.
Proven ability to hire, train, mentor, and evaluate AP staff for high performance.
Excellent organizational, analytical, and problem-solving skills
Experience with platforms such as NetSuite, Oracle, JD Edwards and AP automation tools like Concur, Esker, Coupa.
Outstanding written and verbal communication skills required
Proven ability to appropriately prioritize work, complete tasks within deadlines, work hands-on

Responsibilities

Oversee the Accounts Payable function to ensure timely and accurate processing of invoices, expense reports, and vendor payments.
Develop and enforce company policies and procedures to ensure strong internal controls.
Lead and mentor the AP team, providing training, guidance, and performance evaluations to foster professional growth.
Implement process improvements and automation initiatives to enhance efficiency and reduce errors.
Review and authorize all updates to the vendor master file, ensuring accuracy, completeness, and compliance with internal controls to prevent fraudulent vendor creation
Review cash forecasts, liquidity projections, and coordinate with Treasury foreign exchange requirements.
Oversee and approve payment execution, confirming proper controls and sufficient cash availability before release.
Manage relationships with vendors and tms departments driving quick resolution to discrepancies.
Ensure compliance with tax regulations, including proper handling of 1099 reporting and other statutory requirements.
Support internal and external audits by providing documentation and responding to inquiries promptly.
Monitor and reconcile AP accounts, ensuring accuracy in general ledger postings and month-end close activities.
Develops the team to perform at a consistently high level, sets goals in accordance with overall company goals, and conducts performance reviews for staff.
Manages the company credit card program, including assisting card members with issues and reconciling balances.
Helps with other ad-hoc projects as needed